Event Marketing Manager

Description

IVIX is seeking an Events Marketing Manager to elevate our growing events program. In this role, you’ll be responsible for planning, executing, and evaluating events to promote IVIX at industry conferences. Events are a critical component of our marketing strategy, driving brand awareness, networking, and the sales pipeline. You will be a brand evangelist and build relationships inside and outside the company, partnering closely with external agencies and event organizations, in addition to internal sales and product teams, to ensure strong alignment and world-class execution.

About the company

Founded in 2020, IVIX provides the first AI-powered solution designed specifically to address a $20 trillion problem: illuminating the global shadow economy. IVIX leverages Open-Source Intelligence (OSINT) and advanced technologies to pinpoint large-scale illicit business activity around the world, empowering governments in their mission to fight financial crime and close the tax gap. Led by security, tech, tax and financial crime experts, and advised by a diverse team of former IRS commissioners, IVIX works with dozens of state and federal governments globally.

About the position

• Research, develop & maintain an events calendar, including priority and level of participation based on company goals
• Coordinate with vendors on all event materials (booth design and elements, swag design, bag items, collateral needs) as well as presentation and sponsorship needs (speaker bios, presentation descriptions, etc.)
• Coordinate with marketing leadership on events promotion plan (social, website, emails, bag items, logos for sponsorships)
• Coordinate with sales and product teams on event presentations to ensure presentation slides & demo’s are ready in time, and speakers are prepared
• Maintain a master events tracker for all show details
• Attend and support events as needed
• Coordinate onsite with vendors (booth setup/tear down, materials shipping/receiving, team photos, presentation support & attendance counts, booth help, swag storage/giveaway, WIFI/power/AV needs, lead capture)
• Collect leads at the event and input into HubSpot for team review/prioritization/next steps
• Coordinate with marketing leadership on budget and expenditures for each event
• Compile and maintain event metrics (leads, booth traffic, presentation attendance, giveaways, etc.)
• Manage event inventory (banners/signs, booth elements, collateral, giveaways)
• Actively identify opportunities for process improvement and implement best practices across event operations as our events program expands in 2025 and beyond
• Equal Opportunity Employer

Requirements

• 5+ years’ experience planning, managing, and achieving strong outcomes for industry events. Must have event management experience in the U.S.; experience with events outside the U.S. is a bonus.
• Tax or Financial Crime industry experience/events experience is preferred, but not required.
• Expertise in project management, with strong operational and organization skills, meticulous attention to detail, and ability to manage simultaneous events, vendors, and projects.
• Proven success in establishing and owning relationships with key event vendors and stakeholders.
• Excels at cross-group collaboration, communication, and problem solving.
• Experience using data and metrics to drive improvements.
• Bachelor’s degree in Business, Marketing, or related field.
• Proficient with MS Office programs and related marketing/ communications technologies; experience with Hubspot and CVENT is a plus.
• Ability to work flexible hours, including some evenings and weekends as required for events, and travel as needed.

Pay is commensurate with experience.

IVIX is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.