Executive Assistant

🌟 We’re Hiring: Executive Assistant

IMPORTANT - Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

📋 Job Information:

• Job Title: Executive Assistant
• Job ID: AMEMIC1
• Industry: Real Estate & Restaurant
• Location: LATAM / PH
• Job Status: Full Time
• Work Schedule: Monday to Friday 8AM - 5PM CST (Flexible)
• Compensation: $7 - $10 per hour
• Target Start Date: ASAP

🧩 Role Overview:

About the Client:

The client is an entrepreneur based in Chicago managing two primary business lines: a real estate investment business and a restaurant operation. The real estate side focuses on identifying and evaluating acquisition opportunities through broker relationships and direct outreach, while the restaurant business involves daily financial tracking and operational oversight. The client values efficiency, organization, and proactive thinking, and is looking to build a long term working relationship with a reliable right hand who can help streamline both business and light personal tasks.

About the Role:

The Executive Assistant will serve as a key support partner, handling a mix of administrative, operational, and analytical tasks across both businesses. This role will focus on email management, data entry, and basic financial tracking, while also supporting real estate deal flow by organizing and prioritizing incoming opportunities. The position requires someone highly organized, detail oriented, and capable of learning patterns over time to improve decision making support. This is a full time role with some flexibility, but structured around U.S. business hours.

🔑 Key Responsibilities

• Email and Deal Flow Management
• Review and organize a high volume inbox with 100 to 150 daily emails
• Identify and prioritize relevant real estate opportunities
• Flag time sensitive communications and assist with timely responses
• Filter out non relevant emails and maintain inbox organization
• Restaurant Operations and Data Tracking
• Extract daily sales data from internal portals and input into spreadsheets
• Reconcile transactions and verify deposits against bank records
• Support categorization of expenses for accounting purposes
• Maintain accurate and organized financial tracking documents
• Administrative and Operational Support
• Assist with spreadsheet creation and data organization for business analysis
• Track outreach efforts and maintain organized records of contacts
• Support documentation such as deal summaries or company overviews
• Ensure structured processes are followed across recurring tasks
• Light Personal Support
• Conduct research such as travel or hotel options when needed
• Assist with occasional planning or coordination tasks
• Provide general support based on evolving needs

🎯 Qualifications & Skills must have

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong proficiency in spreadsheets and data entry
• Excellent organizational skills and attention to detail
• Ability to manage high volumes of information and prioritize effectively
• Strong written communication skills in English
• Experience supporting entrepreneurs, executives, or small business owners
• Experience handling inbox management or deal flow coordination

Preferred:

• Exposure to real estate, finance, or bookkeeping related tasks
• Familiarity with data reconciliation or financial tracking processes

Personality Traits:

• Strong critical thinking and ability to recognize patterns over time
• High sense of urgency and responsiveness
• Positive and professional communication style
• Reliable, consistent, and proactive in task execution
• Comfortable working independently while maintaining accountability
• Curious and willing to learn the client’s business and preferences

🚀 Submit your application today and take the first step toward your next great opportunity!