Executive Assistant

Position Summary

The Executive Assistant will play a crucial role in supporting senior executives by managing reports, schedules, coordinating meetings, handling communications, and performing various administrative tasks. The ideal candidate is a detail-oriented professional with excellent organizational and multitasking skills.

Key Responsibilities

Calendar Management:

• Schedule and coordinate meetings and appointments efficiently.

Communication:

• Monitor GroupMe, the company's communication tool for store-wide interactions.

Meeting Coordination:

• Organize and prepare materials for meetings, ensuring all necessary information is available.

Administrative Support:

• Handle confidential information with utmost discretion.
• Maintain organized filing systems and databases.
• Assist with special projects and research tasks as needed.

Finance Administrative Support:

• Perform QuickBooks data entry and reconciliation tasks.

Customer Service Support:

• Act as the first point of contact for billing, payments, or collection issues, providing prompt and effective resolutions.

Marketing Support:

• Assist in marketing efforts and track customer and employment initiatives.

Ad Hoc Tasks:

• Perform other duties as assigned to support the team and organizational objectives.

Qualifications

● Education:

• Bachelor's degree in Business Administration or related field preferred.

● Experience:

• Minimum of 5 years of experience as an executive assistant or similar role.
• Prior experience in a salon business is a plus.
• Familiarity with these tools is a plus but not required:

■ SalonUltimate

■ Bonusly

■ SOCiGoApp

■ Geckoboard

● Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.

● Attributes:

• Professional demeanor and appearance.
• High level of attention to detail.
• Strong problem-solving skills.
• Ability to adapt to changing priorities and handle pressure.