Executive Assistant

About GTT

GTT is a leading networking and security as a service provider for multinational organizations, simply and securely connecting people and machines to data and applications – anywhere in the world. We serve thousands of organizations, bringing together the right people, partners and technology to reduce the burden on IT teams and solve the most pressing networking and security challenges. Built on our top-ranked global Tier 1 network, GTT Envision is a single global technology platform to connect, orchestrate, virtualize and automate enterprise networks, enabling customers with consumable solutions to achieve business missions and meet ongoing demand when, where and how needed. Our portfolio includes SASE, SD-WAN, security, internet, voice and other connectivity options, complemented by a suite of professional services and exceptional sales and support teams in local markets around the globe. We partner with our customers to deliver Greater Technology Together. For more information, please visit www.gtt.net.

Role Summary

Providing and prioritising extensive administrative support to the CFO. You will also provide (on request and ad hoc) administrative support to wider SLT.

Job Scope

Interacts with SVPs for sales, marketing, operations and legal.

Duties And Responsibilities

• Extensive and pro-active diary management for the CFO and occasional support to directs reports.
• Email and action/activity management for you and for the CFO when required ensuring email and actions/activities are actioned in a prompt manner.
• Conducting research and preparing any background materials prior to meetings.
• Preparing documents, presentations and collating information for various meetings.
• Conference diary management for events in international locations.
• Complex travel management.
• Ensuring that Expenses are well managed and submitted via the Concur system.
• Organization of team sessions and quarterly reviews in the US and abroad.
• Assist in “special projects” outside of normal day to day duties arising as part of the ongoing support to the CFO
• Working closely with the various relevant departments across the company providing administrative support and diary support when organising meetings involving the Worldwide Divisional Heads
• Working closely with the other PAs located around the globe and providing full support where needed
• Maintain a professional manner when dealing with our shareholders, customers, and Analyst/PR teams.

Required Experience/Qualifications

• Experience of working as Executive Assistant
• Confidential and capable of working with (highly) sensitive information
• Outlook (expert)
• Word (expert)
• PowerPoint (expert)
• Excel (expert)
• MS Teams (expert)
• Able to multi-task and work under pressure, with varying time frames and last-minute changes
• Can – do attitude
• Self-starter and proactive
• Independent thinker and ability to prioritise
• Team player
• Highly organized
• Dedicated/Flexibility is key

Core Competencies

• Meeting Management: Knowledge of both productive and unproductive meeting management practices; ability to effectively prepare, conduct, participate in, and facilitate meetings and group discussions.
• Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Confidentiality: Knowledge of practices and policies governing disclosure of information about the organization, its business activities, and employees; ability to apply this knowledge appropriately to diverse situations.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
• Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules.
• Data Gathering and Reporting: Knowledge of tools, techniques, and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.

Universal Competencies

• Continuous Improvement: Knowledge of transformation initiatives to drive fundamental changes, enhance responsiveness and efficiency to core business practices. Ability to drive cultural changes from best effort to results oriented.
• Customer First (Non-Customer Facing): Knowledge of internal customer interactions, creating a culture of accountability, collaboration, and partnership. Ability to build an environment supporting internal customer value creation at every level.
• Operational Excellence: Understanding the system-driven processes for consistency and scalability. Ability to re-focus processes and systems from integration activity to maximizing a positive customer impact and anticipating future trends.

EEO Statement

GTT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GTT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

GTT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GTT’s employees to perform their job duties may result in discipline up to and including discharge.