Executive Assistant to Chief Executive Officer

We’re seeking a proactive, highly organized Executive Assistant who excels at bringing clarity to chaos, solving problems before they surface, and staying two steps ahead of a fast‑paced CEO. This hybrid role blends executive support, operations coordination, sales/CRM support, and project organization, with long‑term growth potential toward a Chief of Staff / Director of Operations role.

CORE RESPONSIBILITIES

1. Strategic Administrative Support

• Daily early morning EST align priorities and plan the day.

• Inbox management across business + personal activities.

• Prepare agendas, meeting briefs, and follow‑up summaries.

• Track complex travel strategies, Credit Card Perks, Point strategies to maximize business travel.

• Maintain confidentiality and serve as a trusted gatekeeper.

2. Sales & CRM Pipeline Support

• Maintain and update CRM.

• Track follow‑ups and keep opportunities moving.

• Draft SOWs using templates and coordinate with project leads.

• Log and track business development conversations and ensure strong momentum.

3. Project & Operational Organization

• Revive stalled initiatives and create action plans for completion.

• Collaborate with Operation on workflows, tracking and structure.

• Use Harvest, PandaDoc, Asana, Google Workspace, and RoboForm to name a few.

• Manage access lists, tools, subscriptions, and vendor coordination.

4. Special Projects, Research & Visibility Support

• Research people, companies, and platforms for CEO visibility.

• Support light LinkedIn engagement after meetings.

• Conduct targeted research to support strategic decisions.

WHAT SUCCESS LOOKS LIKE

• The CEO moves faster and with more clarity.

• Deadlines are met and no loose ends remain.

• You anticipate needs and take initiative without waiting.

• You manage details with excellence while seeing the big picture.

QUALIFICATIONS

• 3+ years supporting CEOs, Founders, or senior executives.

• Experience in fast‑paced, entrepreneurial environments.

• Strong written and verbal English.

• Comfortable with: Google Workspace, Slack, Zoom, Asana, Pipedrive, Roboform, Harvest, PandaDoc, ChatGPT and AI tools.

• Highly reliable, resourceful, and proactive.

• Able to work 30+ hrs/week with a daily early morning check‑in (7–8am ET).

• Strong judgment, emotional intelligence, and communication skills.

YOU WILL LOVE THIS ROLE IF YOU ARE:

• A chaos‑calmer who brings structure and clarity.

• A self‑starter who thrives with autonomy.

• Someone who finishes what others start.

• A high‑EQ professional who enjoys being the CEO’s right hand.

• Someone excited about long‑term growth toward Chief of Staff.