Executive Assistant for Corporate Quality Office

We are looking for an Executive Assistant to the FUJIFILM Life Sciences (FFLS) Corporate Quality Office to provide comprehensive support to ensure the Senior Director; Head of Corporate Quality Office's productivity and efficiency. This role involves coordinating schedules, handling correspondence, and prioritizing tasks.

The ideal candidate is highly organized, detail-oriented, and possesses exceptional time management and communication skills. This position is critical in enabling the Senior Director; Head of Corporate Quality Office's focus on strategic initiatives and high-priority responsibilities.

FUJIFILM Diosynth Biotechnologies is a world leading Contract Development Manufacturing Organization (CDMO) serving customers in the pharmaceutical industry – from pre-clinical investigations to commercial GMP production.

Principal Accountabilities

• Keep track of action items, follow-ups, and deadlines resulting from e.g. meetings, projects, and audits.
• Coordinate with relevant parties to ensure timely completion of tasks and facilitate effective communication.
• Assists the Senior Director; Head of Corporate Quality Office's and the Principal Quality Officers in travel arrangements
• Assists the Senior Director; Head of Corporate Quality Office's and the Principal Quality Officers in budget/invoice related tasks as required
• Gather, analyze, and synthesize information from various sources to prepare briefing materials, presentations, and reports for meetings and presentations.
• Ensure FFLS Corporate Quality Office is informed about FDA Warning Letter and Inspection Observation Trends, along with potential current themes and focus areas of particular interest to regulatory authorities.
• Ensure the Senior Director; Head of Corporate Quality Office's is well-prepared with relevant information for important engagements.
• Collaborate closely with the Senior Director; Head of Corporate Quality Office's to understand objectives and priorities.
• Assist in evaluating tasks and commitments, recommending task delegation, rescheduling, or removal to optimize the Senior Director; Head of Corporate Quality Office's time utilization.
• Act as stand-in/support for Executive Assistant to the CQO/EVP/Head of Corporate Quality as required.

Minimum Education And Experience Requirements

• Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent background combining education and substantial administrative experience within a technical or scientific environment.
• Minimum of 5 years as an Executive Assistant, supporting C-Suite or Senior Executives
• Proven experience in the MD, Biotech, or Pharmaceutical industry within the Regulatory Affairs and/or Quality Assurance Areas

Knowledge, Skills And Abilities

• Excellent organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills, including exceptional email etiquette.
• Proficiency in using office productivity tools such as Microsoft Office, calendar management software, and email platforms.
• Exceptional attention to detail and accuracy.
• Ability to exercise sound judgment and make decisions independently.
• Discretion and professionalism in handling confidential matters.
• Adaptability and willingness to adjust tasks in response to changing priorities.
• Strong interpersonal skills and the ability to collaborate effectively with internal and external stakeholders.

Please upload your CV latest by April 23rd.

As part of any recruitment process, FUJIFILM Diosynth Biotechnologies collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations and may share this as part of the global recruitment process with hiring managers in Europe and the United States.

FUJIFILM Diosynth Biotechnologies is an industry-leading Biologics Contract Development and Manufacturing Organization (CDMO) with locations in Hillerød, Denmark, Teesside, UK, RTP, North Carolina and College Station, Texas, USA. We use our skills, dedication, and ambition to enable impact for the world’s most innovative biotech and biopharma companies reimagining healthcare’s potential. We work across the entire lifecycle of our customers’ products – enabling success throughout. Every cure, vaccine, biologic, and advancement we contribute to starts with our people and our passion. We fuel one another’s passion, help accelerate progress, expand capabilities, strengthen innovation, and improve processes to improve lives.

The culture at FUJIFILM Denmark (FDBD) is key if you ask our employees and besides a competitive salary and bonus package, we offer health insurance, massage and physiotherapy, health check, fitness center, possibility to work from home and most recently we invested in a mobile barista coffee van. FDBD also has a canteen arrangement incl. Friday brunch and monthly afternoon cake, just as we have a “bell ringing” tradition when reaching important milestones.

FUJIFILM Diosynth Biotechnologies Denmark (FDBD) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, sexual orientation, gender identify or any other protected class.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.