Executive Assistant

Job Title: Executive Assistant to the Chief Executive Officer

Location: Dubai / Abu Dhabi (Hybrid or Remote)

Reports to: Chief Executive Officer

Company: Fortemis FZ LLC

About Fortemis

Fortemis is a UAE-based boutique advisory firm specialising in regulatory licensing, compliance architecture, and strategic advisory services for digital asset firms operating under the FSRA (ADGM) and VARA (Dubai). Our clients span the virtual asset ecosystem, including custodians, trading venues, and investment service providers. Fortemis sits at the intersection of regulatory clarity and financial innovation, enabling our clients to scale with integrity and precision.

Role Overview

We are seeking an exceptionally capable and discreet Executive Assistant to the CEO to provide high-level administrative, operational, and strategic support in a fast-moving, high-growth environment. This is a pivotal role requiring impeccable organisation, proactive communication, and sound judgment, enabling the CEO to focus on leadership priorities, client engagements, and regulatory mandates.

The ideal candidate will bring a polished presence, absolute discretion, and a calm command of executive logistics. You will be entrusted with sensitive matters, represent the CEO in internal and external interactions, and play a critical role in coordinating the rhythm of leadership across Fortemis.

Key Responsibilities

Executive & Strategic Support

• Manage the CEO’s calendar, schedule, and travel with foresight and minimal direction
• Prepare agendas, briefing materials, and high-quality correspondence for internal and external meetings
• Proactively anticipate priorities, deadlines, and emerging demands across the CEO’s portfolio

Operational Coordination

• Track deliverables and timelines across client engagements, ensuring visibility and follow-up
• Liaise with clients, regulatory bodies, and internal consultants to coordinate meetings and documentation
• Oversee confidential documentation, filing systems, and version control across projects

Stakeholder Engagement

• Act as a professional point of contact on behalf of the CEO with clients, regulators, and strategic partners
• Draft communications, memos, and talking points, maintaining the CEO’s tone and standards
• Assist with the preparation of client presentations and high-level proposal materials

Administrative Excellence

• Coordinate international travel, visa arrangements, and expense reporting with precision
• Provide ad hoc administrative support, including light HR, onboarding, or event planning as required
• Uphold a culture of organisation and operational excellence in all touchpoints

Desired Experience & Attributes

• Minimum 3 years in an Executive Assistant or comparable role supporting C-level leadership
• Prior experience in regulatory, financial, legal, or consulting environments preferred
• Outstanding written and verbal communication skills with a sharp eye for detail
• High emotional intelligence, absolute discretion, and professional presence
• Proficiency in Microsoft 365, Google Workspace, and project/task management platforms (e.g., Notion, Asana)

What We Value

• Initiative, integrity, and the ability to stay several steps ahead
• Calm and composed in high-stakes or time-sensitive scenarios
• Pride in delivering polished, precise, and thoughtful work
• A genuine interest in compliance, financial innovation, or emerging regulatory frameworks