Executive Assistant

About The Role

The role serves as the central operational backbone for senior leadership, managing complex calendars, cross-functional communications, and high-stakes logistics to ensure executives can focus on scaling the organization.

The position demands exceptional anticipation of needs, rigorous schedule defense, and seamless execution of administrative workflows in a fast-paced technology environment.

Key Responsibilities

• Manage intricate, rapidly changing executive calendars and global travel itineraries using Google Workspace and specialized travel management tools
• Coordinate cross-functional meetings, prepare comprehensive briefing agendas, and track critical action items to completion
• Handle highly confidential information, strategic communications, and correspondence with absolute discretion and professionalism
• Plan and execute end-to-end internal events, executive offsites, and board meetings including venue sourcing and catering
• Process complex expense reports, manage invoices, and maintain internal documentation utilizing tools like Concur and Notion
• Act as the primary point of contact for internal teams and external stakeholders, triaging requests and ensuring smooth daily operations

What We Are Looking For

• 3-6 years of experience supporting C-suite executives in a high-growth technology or fast-paced corporate environment
• Expert-level proficiency in calendar management, video conferencing platforms, and productivity suites including Google Workspace and Microsoft Office
• Exceptional written and verbal communication skills with meticulous attention to detail and impeccable follow-through
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and solve problems autonomously under tight deadlines
• Bachelor's degree or equivalent practical administrative experience
• Bonus: Prior experience managing lightweight project tracking or basic onboarding workflows