Executive Assistant

Salary: $1,100 - $1,500 (Depending on experience)

Key Responsibilities:

• Coordinate scheduling across different time zones, liaising with internal staff, investors, and business partners
• Oversee and filter email communications, using AI tools like Claude or ChatGPT to draft and send emails
• Assist in prioritizing tasks and activities to help the executive focus on high-impact activities.
• Calendar management: Arrange and confirm meetings for both internal stakeholders and external contacts.
• Assist with event coordination and logistics for corporate retreats, business dinners, and staff events.
• Travel Coordination: Arrange and oversee professional and personal travel arrangements (flights, hotels, transportation, modifications, and confirmations)
• Assist with personal tasks like appointment scheduling, insurance administration, and coordinating deliveries (food orders, housekeeping, office materials).
• Monitor expenses, organize shared documentation, and maintain Notion databases and Google Documents.
• Contact service providers and vendors when required (insurance agencies, vehicle rentals, etc.).
• Assist with recruitment processes, like coordinating candidate interviews and recruitment logistics.
• Publish and schedule content in collaboration with editors and content partners.

Key Qualifications:

• +2 years supporting entrepreneurs or C-suite executives remotely.
• Excellent written and spoken English.
• Proven experience with email and calendar management.
• Exceptional organizational skills with high attention to detail and confidence in logistics management.
• Strong communication skills—comfortable with phone interactions and vendor follow-up.
• Proficiency with Google Workspace, Notion, Slack, and 1Password platforms.
• Capability to juggle multiple priorities across teams located in different cities.
• Must own and be able to use a working computer with high-speed internet. Possess a positive attitude, a team mentality, and great interpersonal skills with a flexible working style (Be a match to our awesome culture!).

Nice to Have:

• Experience in operations management or recruitment coordination.
• Knowledge of content scheduling platforms and basic social media management.
• Prior experience using Claude, ChatGPT, or similar AI tools to support communication.