Executive Assistant (SVP/EVP)

JOB SUMMARY:

Highly organized and detail-oriented Executive Assistant II to provide administrative support to senior leadership. This role offers high-level support while also handling day-to-day administrative tasks to ensure smooth operations. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can manage multiple priorities with professionalism and discretion.

JOB ROLE AND RESPONSIBILITIES:

• Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leaders.

• Handle travel arrangements, including flights, accommodations, and itineraries.

• Prepare and edit correspondence, presentations, and reports.

• Assist with email management, prioritizing and flagging urgent matters.

• Administrative & Operational Support

• Assist with project tracking, deadline management, and follow-ups.

• Maintain and organize electronic files.

• Process expense reports, invoices, and other administrative tasks.

• Support office operations and contribute to improving administrative processes.

• Meeting & Event Management

• Organize senior leadership meetings, including agenda creation, minute-taking, and follow-up on action items.

• Plan and coordinate off-site team and departmental meetings, ensuring all logistical details are covered.

• Serve as a point of contact for coordination of company events, providing support for in office and off site events.

• Communication & Relationship Management

• Act as a point of contact between executives, employees, clients, and external partners.

• Screen and direct phone calls, emails, and inquiries professionally.

• Maintain confidentiality and discretion when handling sensitive information.

• Provide mentoring/guidance and oversight to Administrative Assistants

JOB SCOPE:

The Executive Assistant II provides high level administrative support to senior leadership, managing complex calendars, coordinating meetings and handling confidential communications. This role requires exceptional organizational skills, discretion, and the ability to anticipate leadership needs while ensuring seamless daily operations.

JOB REQUIREMENTS (Education, Experience, and Training):

Experience:

3–5 years of experience in an executive support role (SVP/EVP)

Education:

Associate’s or Bachelor’s degree preferred.

Skills:

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to prioritize and handle time-sensitive tasks efficiently.

High level of professionalism and discretion.

Experience with scheduling, travel coordination, and expense reporting.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.