Executive Assistant

Coastal Claim Consultants LLC is seeking a dynamic and dedicated Executive Assistant to support our leadership team in the fast-paced insurance industry. This role is pivotal in ensuring efficient operations and facilitating effective communication between departments. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to manage multiple tasks simultaneously. As an Executive Assistant, you will have the opportunity to engage with our executives and contribute to projects that drive the company's success. Your responsibilities will include managing schedules, organizing meetings, and preparing reports to assist decision-making processes. In this position, you should be proactive in identifying areas for improvement and suggesting innovative solutions that enhance our productivity. We value collaboration and a positive attitude, and we are looking for someone who aligns with our company culture. If you are an adaptable professional who thrives in a team-oriented environment and seeks to grow within the insurance sector, we encourage you to apply. Join us at Coastal Claim Consultants LLC, where your expertise will play a crucial role in our mission to deliver exceptional services to our clients.

Responsibilities

• Manage executive schedules and coordinate meetings
• Prepare and edit correspondence, reports, and presentations
• Handle travel arrangements and itineraries for executives
• Serve as a liaison between executives and other staff/clients
• Maintain an organized filing system and oversee office supplies
• Assist in project management and tracking deadlines
• Prepare and analyze data for presentations and meetings

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Discretion and confidentiality in handling sensitive information
• Flexibility to adapt to changing priorities and tasks

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home