Sales Marketing Operations Manager (HubSpot)

We are hiring an Sales Marketing Operations Manager (HubSpot) for a boutique payroll solutions company in the Financial Services and SME Support industry. This is a full-time remote role for a U.S.-based company. This role is ideal for a proactive, tech-savvy professional who can bridge the gap between high-level administrative support and marketing operations, specifically within the HubSpot ecosystem. Hard requirement: hands-on experience with HubSpot.

Key Responsibilities:

• Manage complex scheduling, organize digital files, and consolidate data from multiple spreadsheets into streamlined reports.
• Manage email communications, follow-ups, and task tracking.
• Execute marketing email campaigns, manage lead tracking, and maintain CRM hygiene.
• Create and manage automated workflows within HubSpot to support sales and marketing efforts.
• Build and maintain HubSpot workflows, automations, pipelines, and reporting dashboards.
• Manage contact segmentation, lists, and lifecycle stages.
• Help build and refine internal processes and SOPs.
• Assist in preparing proposals, presentations, and sales materials.
• Act as a professional front-of-house for the executive team, handling outward-facing communications with a neutral, professional tone.
• Take ownership of ad hoc marketing projects from conception to execution as directed by the leadership team.
• Assist in coordinating internal projects and cross-functional initiatives.

Required Qualifications:

• 3+ years proven experience as an Sales or Marketing Operations Assistant.
• Comfortable performing some Executive Assistant duties
• Proven HubSpot proficiency and confidence using marketing email and CRM features.
• 2+ years proven experience with data management, including the ability to manipulate and merge complex spreadsheets.
• Experience working with U.S.-based clients.
• Background or foundational understanding of the finance, payroll, or SME service sector.

Preferred Qualifications:

• Previous experience in a hybrid role involving both administrative and marketing tasks.
• Knowledge of U.S. business culture and small-to-medium enterprise dynamics.

Required Skills & Tools:

• CRM: HubSpot, required.
• Productivity: Microsoft Excel, advanced, and Google Workspace.
• Communication: Slack, Zoom, and professional VoIP systems.
• Project Management: Basic understanding of workflow automation tools.

Schedule & Pay:

• Full-time position, 40 hours per week, 9:00 AM to 5:00 PM EST.
• This is a fully remote job for a U.S.-based company.
• Pay ranges from R14,500 to R21,500 per month, depending on experience and skill.
• Annual raises, bonuses, and confirmed holidays and PTO.

System Requirements:

• Internet speed of at least 20 Mbps.
• Computer with a 2.4 GHz processor or higher.
• 8 GB of RAM or higher.
• Windows 10 or newer, or Mac OS X 10.10 or newer.
• HD 720p webcam.
• Headset with a microphone.

Benefits:

• Competitive pay rates.
• The company provides a U.S. phone number and business email address.
• Enjoy the flexibility of working remotely, from home or any location of your choice.
• Eliminating commute time.
• Consistent work with the same clients, fostering long-term professional relationships.
• Opportunities for career advancement, dependent on the client.
• Stable work hours and consistent pay.
• A supportive and inclusive work environment that values diversity and individual growth.

If you are a detail-oriented professional who loves keeping an executive’s life organized while driving marketing impact through HubSpot, we would love to meet you. Join the team and help us support small businesses across the United States!