Engineering Assistant

Job Description

Executive Assistant

• This is an onsite role based on Hickam AFB, Hawaii***

The Executive Assistant provides support to the AFIMSC Det 2 Military Construction program including multiple GS-14 Branch Chiefs and their respective teams (15-20 people total). Tasks include travel planning and tracking, setting up meetings via MS Teams and/or in a conference room, managing shared electronic files, drafting correspondence using military templates, tracking the status of approval requests, editing complex Microsoft documents in Word and PowerPoint, and assisting in writing or editing shorter documents for senior executives or General Officers.

Compensation & Benefits

Estimated Starting Salary Range for: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.Benefits are subject to change with or without notice.

A government contract requires that this position be restricted to U.S. citizens. You must provide documentation that you are a U.S. citizen to qualify.

CAC: This position requires a Common Access Card (CAC), the ability to pass the U.S. Department of Defense (DoD) clearance to acquire a Common Access Card (CAC)

Executive Assistant Responsibilities Include

• Track approval requests for MILCON projects or programmatic issues. These may be for external authorities (e.g., installations, PACAF, AFCEC, or HAF) but affect Det 2 projects and programs. Assist in developing or modifying tools and processes.

• Assist managers, engineers, and scientists in editing documents. This may include using existing office templates, editing complex Microsoft documents in Word and PowerPoint, or assisting in writing or editing shorter documents to ensure appropriate voice and level of detail for senior executives or General Officers.

• Provide travel planning assistance, primarily tracking and obtaining travel approvals.

• Independently set up meetings via MS Teams and/or in a local conference room.

• Assist in managing shared electronic files. At times this may include migrating files to new domains (e.g., from local Shared Drive to MS Teams or SharePoint).

• Additional administrative support may include:

• Assist Branch Chiefs in monitoring and revising schedules as needed.

• Preparation of materials for meetings.

• Draft summaries of meetings and tasks; track due-outs for Branch Chiefs.

• Review personnel work schedules and assist in making updates to the office calendar.

• Coordinate with visitors to set up meetings or distribute materials; escort visitors and guests if needed.

• Assist with office functions, planning, and logistical support.

• Performs other job-related duties as assigned

Executive Assistant Experience, Education, Skills, Abilities Requested

• A bachelor’s degree is preferred, but not required for this position.
• Minimum of five year of experience in directly applicable work is required.
• Experience editing complex MS Word and PowerPoint is required.
• Experience writing or editing for executive-level audience is required.
• Excellent English language (written and spoken) communications skills.
• Strong organizational, communication, interpersonal, and computer skills, with keen attention to detail.
• Experience with Microsoft Office Suite including SharePoint is required.
• Strong ability to have a flexible, team-oriented approach.
• This position requires the ability to obtain and maintain a Public Trust clearance.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information

Cherokee Nation Government Solutions (CNGS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNGS, visit cherokee-federal.com.

#CherokeeFederal #OCONUS

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Keywords

Administrative Support

Meeting Management

Editing

Communication

Office Management

Editor

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Staff Assistant

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Office Coordinator

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Legal Disclaimer: _All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

_Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.