Executive Assistant

Our client, an ambitious and innovative AI start-up, is seeking a highly capable and detail-oriented Executive Assistant to support the Co-Founder and CEO. This is an exciting opportunity for a driven EA who thrives in a dynamic, fast-paced environment and is eager to grow into broader strategic responsibilities over time and making an impact within a growing team. The company is pioneering next-generation AI solutions and offers a collaborative, mission-driven culture focused on precision, creativity, and impact.

***This is a remote role seeking candidates that are located in the Bay Area. Candidates must be open to working EST hours, with daily availability starting around 7–8 a.m. PST.

Key Responsibilities:

• Serve as a trusted right-hand partner to the CEO, managing complex scheduling, calendar prioritization, and real-time updates to ensure smooth daily operations
• Coordinate full domestic and international travel arrangements, anticipating changes and proactively resolving conflicts
• Oversee inbox management, triaging emails, and ensuring timely follow-up on critical communications
• Maintain and update contact lists and CRM systems to keep relationship data accurate and actionable
• Support onboarding of new hires, including coordinating equipment orders, travel, and first-day logistics
• Liaise with recruiting and external agency partners by managing candidate communications, scheduling interviews, and tracking feedback
• Prepare correspondence, documents, and materials to support CEO meetings and presentations
• Provide regular morning and end-of-day updates to keep the CEO aligned and informed
• Demonstrate flexibility and willingness to help with occasional ad hoc administrative needs as they arise
• Uphold the highest standards of confidentiality, accuracy, and professionalism in all tasks

Qualifications:

• Bachelor’s degree required
• 3–6 years of experience supporting C-level executives or founders in a fast-paced, high-growth environment; experience within start-up tech preferred
• Exceptional attention to detail and commitment to accuracy above speed
• Strong organizational skills with the ability to manage multiple priorities and anticipate needs
• Proactive, responsive, and able to communicate clearly and professionally, including daily updates to leadership
• Tech-savvy and comfortable using tools such as Google Suite, Slack, and CRM platforms
• Driven, resourceful, and eager to take on additional responsibilities over time
• Based in California (Bay Area) and comfortable with a remote role that aligns to an EST schedule
• Open to occasional overtime and maintaining high accessibility, while not expected to work around the clock

Compensation & Benefits:

• Competitive base salary 120,000 - $150,000, depending on experience
• Equity and bonus potential, to be discussed individually based on candidate needs
• Comprehensive benefits package

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