Remote Executive Assistant (B2B Contract)

We're Hiring! | Remote Executive Assistant (B2B Contract)

Carbon is the go-to technology staffing specialist for freelance talent in software engineering, design, product management, and data science. We partner with venture-backed startups and established multinationals to fully manage their technical staffing needs in strategic nearshore markets.

Why Carbon?

A carbon atom hidden underground for a long time can turn into a beautiful and precious gem when found and polished. That’s our mission at Carbon: connecting global organizations with world-class tech talent in emerging markets.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the leadership team. The ideal candidate is resourceful, able to manage multiple priorities, and capable of handling confidential information with discretion. This role is pivotal in ensuring the executive's time is maximized and operations run smoothly.

Key Responsibilities

• Invoicing Email Management: Send Reminders to Contractors, Acknowledge Received Invoices, Confirm Payment to Contractors
• Manage complex calendars with internal and external meetings.
• Prepare agendas, presentations, or briefing materials.
• Monitor and organize inboxes.
• Book flights and accommodations.
• Uploading Invoices and Matching Transactions in our accounting platforms.
• Assist in the preparation and coordination of strategic projects and reports.
• Handle confidential information with the utmost discretion and professionalism.
• Perform general administrative duties including data entry, expense tracking, ordering client gifts and internal supplies.
• Occasional Personal Assistant Tasks

Qualifications/Preferred Skills

• Bachelor’s degree or equivalent experience preferred.
• Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Proficient in Google Workspace; knowledge of project management tools is a plus.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Ability to work independently and proactively in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Familiarity with [CRM systems / travel booking platforms / document management systems].