Project Manager - EMR

Job Title: EMR Implementation Project Manager (Ambulatory / Med Spa)

Location: Remote

Employment Type: Contract (8–10 weeks)

Position Overview

We are seeking a hands-on EMR Implementation Project Manager to lead the final phase of an ambulatory EMR and practice management system rollout for a growing healthcare platform specializing in plastic surgery and med spa services.

This role is critical to ensuring a successful go-live within a tight timeline, bringing structure, urgency, and accountability to an in-flight implementation. The ideal candidate has direct experience leading EMR implementations in outpatient clinical settings and can proactively drive execution across clinical, operational, and executive stakeholders.

This is a high-impact, execution-focused role requiring strong leadership, communication, and the ability to quickly stabilize and accelerate delivery.

Key Responsibilities

EMR Implementation Leadership

• Lead end-to-end execution of an EMR and practice management system implementation
• Drive readiness for go-live (target date: June 8) across clinical and operational teams
• Ensure all workflows (clinical, scheduling, billing, and operations) are properly configured and tested
• Bring structure and accountability to an active, in-progress implementation

Project Management & Execution

• Own and maintain a detailed project plan and roadmap, ensuring alignment across stakeholders
• Track progress against milestones, proactively identifying risks and resolving blockers
• Drive timeline accountability, ensuring all contributors meet deadlines
• Maintain a centralized action item log with owners and due dates, following up on all deliverables

Stakeholder Coordination

• Coordinate across practice-level teams — surgeons, nurse injectors, aestheticians, ASC staff, and front office — as well as corporate platform leadership (SVP of Operations, CFO, OPs Managing Partner).
• Facilitate meetings with clear agendas, documentation, and follow-ups
• Provide structured, regular status updates to both operational teams and executive leadership
• Act as the central point of communication across all stakeholders

Vendor & System Management

• Partner closely with EMR vendor teams to manage timelines, scope, and issue resolution
• Ensure responsiveness and accountability from external vendors
• Identify and escalate gaps in implementation, configuration, or support

Risk Management & Governance

• Proactively identify risks, delays, and gaps—escalating early and often
• Ensure the team operates from a single source of truth for project status and deliverables
• Maintain governance over scope, timelines, and execution quality

Experience

Required Qualifications

• Proven experience leading EMR / Practice Management implementations in ambulatory or outpatient settings
• Demonstrated success in driving go-live execution in a leadership capacity
• Experience working in aesthetic, plastic surgery, or med spa environments strongly preferred
• Strong background in managing multi-stakeholder healthcare implementations
• Experience working with both clinical teams and executive leadership

Technical & Functional Skills

• Hands-on experience with EMR / PM platforms such as:

• NexTech / NexCloud (strongly preferred)

• OR similar platforms (ModMed, 4D, Zenoti, Boulevard, PatientNow)

• Proficiency with project management tools:

• Monday.com, Asana, Smartsheet, or similar

• Familiarity with:

• Clinical and operational workflows (scheduling, billing, charge capture, collections)

• Healthcare integrations (lab interfaces, e-prescribing, payments)

• HIPAA and healthcare compliance requirements

Core Competencies

• Strong execution mindset with a sense of urgency
• Excellent communication and follow-up discipline
• Ability to hold stakeholders accountable without damaging relationships
• Proven ability to identify risks early and drive resolution
• Strong organizational and documentation skills
• Experience bringing structure to underperforming or unclear projects

Non-Negotiables

• Must have led a full EMR / PM implementation through go-live in an ambulatory setting
• Must be a hands-on practitioner, not solely a program manager or coordinator
• Strong communication, ownership, and accountability mindset
• Ability to quickly step into an in-progress implementation and stabilize delivery

What Makes This Opportunity Unique

• Opportunity to step in and immediately drive impact on a critical, time-sensitive implementation
• Work with a growing healthcare platform in the aesthetic and surgical space
• High visibility role interacting with clinical teams and executive leadership
• Ability to own and turn around a key initiative nearing go-live
• Fully remote, short-term engagement with strong execution focus