Executive Assistant - (ZR_24214_JOB)

We are seeking a high-performing, detail-oriented Executive Virtual Assistant to serve as the right hand to a busy founder managing multiple ventures. This is not a traditional administrative role. You’ll act as both an operations partner and project coordinator, handling content workflows, podcast logistics, executive scheduling, and internal communications across four fast-paced businesses.

You’ll thrive in this role if you are organized, proactive, tech-savvy, and capable of managing chaos with clarity—someone who doesn’t wait for instructions and enjoys supporting a visionary leader.

Job Highlights

Hourly Rate: The equivalent of $6.5 USD per hour in the applicant’s local currency

Number of Paid Hours Per Week: 20 hours per week

Schedule: Flexible, with twice-a-week check-ins during Pacific business hours

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Podcast & Community Coordination

Source and vet podcast guests; manage outreach and booking.

Coordinate scheduling, bios, pre-interview prep, and follow-ups.

Upload podcast assets and coordinate with editors.

Organize content libraries and maintain the content vault.

Post event recordings with formatted summaries and materials.

Manage the content calendar and support email communications and live sessions.

Executive Assistant Support (Across All Brands)

Manage calendars and coordinate meetings across multiple ventures.

Liaise with internal teams to track project timelines and deliverables.

Triage and manage executive inboxes.

Attend select meetings to record action items and ensure follow-through.

Maintain and update SOPs and process documentation.

Admin, Light Ops & Content Management

Format PDFs, proposals, and Notion pages.

Upload and publish content to websites, email platforms, or learning management systems.

Collaborate with designers and tech support to keep projects on track.

Maintain trackers, checklists, and weekly priorities.

Draft or lightly edit content for emails, social posts, or marketing assets.

Requirements

You’ll Thrive in This Role If You:

Have 2–5+ years of experience supporting founders, executives, or entrepreneurs across multiple brands.

Are highly organized, communicative, and dependable.

Excel at managing priorities, anticipating needs, and working autonomously.

Are fluent in tools like ClickUp, Slack, Google Workspace, ConvertKit, Zoom, Canva, and Notion.

Enjoy organizing messy systems and streamlining complex workflows.

Have experience in podcast, content, or digital media operations (a plus, not required).

This Role May Not Be a Fit If You:

Prefer routine or narrowly defined responsibilities.

Find managing multiple brands or calendars overwhelming.

Wait for step-by-step instructions instead of taking initiative.

Want to work in a highly structured, single-business environment.

Tools You’ll Likely Use:

Project & Task Management: ClickUp, Notion, Slack, Google Workspace

Communication & Content: ConvertKit, Zoom, Canva, Descript, Loom

Publishing & Platforms: WordPress, Kajabi, MemberVault (or similar)

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.