Executive Assistant - Project Management (ZR_22436_JOB)

About the Role

We’re looking for a high-performing, detail-obsessed Executive Assistant to become the right hand to a founder running multiple ventures in the addiction treatment, recovery, and entrepreneurship space. This isn’t a generic admin job. You’ll serve as both air traffic controller and operations partner—managing content workflows, podcast coordination, calendar/inbox management, and cross-functional communication across four fast-moving businesses:

Job Highlights

• Hourly Rate: USD 6.50, the equivalent in your local currency
• Paid Hours per Week: 20
• Schedule: Flexible, with twice-a-week catch-ups during Pacific business hours
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Core Responsibilities

• Recovery Leaders Network & The Recovery Leaders Podcast
• Source, vet, and coordinate podcast guests; manage the outreach and booking process
• Maintain guest pipeline, handle scheduling, bios, pre-interview prep, and follow-ups
• Upload episode assets and coordinate with the video editor
• Manage and organize the RLN content vault and learning library
• Post event recordings and format supporting materials (PDFs, summaries, slides)
• Maintain the RLN content calendar, coordinate community email updates, and support events or live sessions

Executive Assistant Support (Across All Brands)

• Own calendar management across Faebl, Pivotal, RLN, and The Krowne Company
• Coordinate between Michael and various team members to track deliverables, project timelines, and meetings
• Manage and triage inboxes for high-priority emails, scheduling requests, and internal/external follow-up
• Join select team meetings to track action items and ensure next steps are followed through
• Keep SOPs and internal documentation organized and up to date

Light Ops, Admin, and Content Tasks

• Format proposals, PDFs, worksheets, Notion pages, and internal decks
• Upload and publish content to websites, Notion, ConvertKit, or Kajabi-type platforms
• Liaise with design and tech support to keep things moving
• Maintain checklists, project trackers, and weekly to-dos for Michael and key team members
• Occasionally draft or lightly edit short-form written content (email, captions, etc.)

You’ll Thrive in This Role If You:

• Have 2–5+ years of experience supporting a founder, executive, or solopreneur across multiple brands or projects
• Are obsessive about organization, timing, and clear communication
• Know how to manage up—anticipating needs, nudging when needed, and taking initiative without waiting for marching orders
• Are tech-savvy and fluent in tools like ClickUp, Slack, ConvertKit, Google Workspace, Zoom, Canva, etc.
• Enjoy turning a messy Dropbox folder into a well-labeled archive or a list of chaos into an organized Kanban board
• Have a background in podcast, content, or digital media ops (preferred, but not required)

This Is Not For You If:

• Clock-punchers looking for repetitive, low-stakes tasks
• You’re looking for rigid structure or only want to work in one business
• You get overwhelmed juggling multiple calendars, brands, or team threads
• You wait for instructions instead of taking initiative

Tools You’ll Likely Use:

• Task & Ops: ClickUp, Notion, Slack, Google Workspace
• Content & Comms: ConvertKit, Zoom, Canva, Descript, Loom
• Publishing: WordPress, Kajabi, MemberVault, or equivalent

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

ZR_22436_JOB