Executive Assistant

We’re Hiring: Executive Assistant to the Executive Team

We’re looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide top-level support to our Executive Team. This role requires strong multitasking skills to manage calendars, plan and execute events, coordinate marketing-related activities, and handle administrative tasks. The ideal candidate thrives in a fast-paced environment, works independently, and can juggle multiple projects with ease.

Key Responsibilities

Executive Support & Calendar Management

• Provide administrative support to the Partners, CEO, and Executive Team
• Manage complex calendars, schedule meetings, and arrange travel itineraries
• Prepare reports, presentations, and business documents as needed

Event Planning & Financial Oversight

• Organize and execute internal events, including team-building activities, company celebrations, and management sessions
• Plan and coordinate external client events such as office visits, networking functions, and team-building activities
• Handle logistics, venue coordination, catering, and other event-related requirements
• Manage event budgets, including cost estimation, expense tracking, and financial reporting
• Work with vendors and negotiate contracts to ensure cost-effective solutions

Corporate Social Responsibility & Engagement

• Coordinate and facilitate #BWCares CSR initiatives
• Organize employee engagement programs to foster a positive work culture

Marketing & Branding Coordination

• Coordinate company photoshoots and other marketing-related events
• Liaise with the Digital Marketing team and external vendors to ensure smooth execution
• Assist in branding initiatives, such as merchandise production, as needed

Qualifications & Requirements

• Minimum of 3 years of experience as an Executive Assistant
• Strong organizational skills and exceptional attention to detail
• Proven experience in event project management, including budgeting
• Excellent written and verbal communication skills; articulate and professional
• Ability to work independently, manage multiple projects, and meet deadlines
• Tech-savvy and proficient in Microsoft Office, Google Suite, and presentation tools
• Flexible and mobile—must be willing to visit onsite locations when needed
• Based in Metro Manila or Greater Manila Area