Executive Assistant

Job Title: Executive Assistant to the CEO and President & COO

Location: Remote

Reports To: CEO and President & COO

Employment Type: Full-Time

About BlackDoctor.org

BlackDoctor.org (BDO) is the nation’s leading online health destination for African Americans. With a mission to improve the health and wellness of Black families by providing culturally accurate and relevant health content, BDO reaches millions of readers monthly and partners with the top healthcare providers, government agencies, and organizations to create real impact.

We are seeking a dynamic, highly organized, and mission-driven Executive Assistant to provide high-level administrative support to both the CEO and President & COO, ensuring smooth day-to-day operations and strategic efficiency at the executive level.

Key Responsibilities

• Executive Support
• Manage calendars, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization.
• Prepare briefing materials, agendas, and presentations for internal and external meetings.
• Attend key meetings as needed; capture and track action items to completion.
• Screen and prioritize emails, calls, and correspondence on behalf of the CEO and President & COO.
• Assist in drafting internal and external communications, including memos, emails, and reports.
• Operational Coordination
• Facilitate executive travel arrangements and itineraries, including flights, accommodations, and logistics.
• Liaise with internal departments and external stakeholders to support project execution and partnership deliverables.
• Manage expense reporting, invoice processing, and basic bookkeeping tasks related to executive operations.
• Help coordinate board meetings, strategic offsites, and leadership team sessions.
• Confidential and Strategic Tasks
• Maintain a high level of confidentiality in handling sensitive information.
• Assist with special projects, research, and reports as directed by the CEO and President & COO.
• Provide administrative support for strategic initiatives, including health equity programs and partnership development.

Qualifications

• Minimum 5 years of experience supporting senior executives in a fast-paced, high-growth environment; experience in media, healthcare, or mission-driven organizations is a plus.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills; experience drafting professional correspondence.
• High level of professionalism, discretion, and integrity.
• Tech-savvy: Proficient in Google Workspace, Microsoft Office, Zoom, and project management tools (e.g., Asana, Trello).
• Proactive, solution-oriented mindset with attention to detail.
• Comfortable working independently and remotely with occasional travel or in-person collaboration.

Why Join BlackDoctor.org?

• Be part of a mission-driven team making a real impact on health disparities and Black health outcomes.
• Work alongside visionary leadership in a dynamic and supportive work culture.
• Competitive salary and benefits, including flexible work arrangements and opportunities for growth.

To Apply:

Please send your resume to akinwole@blackdoctor.org