Executive Assistant

About Arbor: Arbor is transforming the home improvement and building materials industry through innovative AI-powered solutions, redefining the customer experience and revolutionizing supply chains. As a rapidly scaling startup, we’re committed to delivering unparalleled value to professionals, contractors, and homeowners alike. Our vision is ambitious, our pace is fast, and we’re looking for an exceptional Executive Assistant to directly support our CEO, amplify productivity, and drive strategic goals.

Your Impact: As the Executive Assistant to the CEO, you’ll be the trusted right-hand partner, directly enabling the CEO’s effectiveness and productivity. You will manage high-priority tasks, streamline operations, and act as a critical link between the CEO and internal teams, stakeholders, and external partners. Your ability to anticipate needs, tackle challenges proactively, and execute with precision will profoundly impact Arbor’s trajectory.

Key Responsibilities:

• Strategically manage the CEO’s calendar, optimizing scheduling and commitments to ensure priorities are met efficiently.
• Coordinate communications, serving as a trusted liaison between the CEO and both internal and external stakeholders.
• Organize and facilitate meetings, preparing agendas, taking clear action-oriented notes, and ensuring timely follow-ups.
• Proactively identify opportunities to streamline processes and drive efficiencies within executive operations.
• Coordinate complex travel itineraries, accommodations, and logistics with meticulous attention to detail.
• Manage confidential information with discretion and integrity, ensuring sensitive matters are handled with the highest level of confidentiality.
• Support strategic initiatives and special projects, providing research, insights, and recommendations as needed.

Qualifications:

• Minimum 5 years of experience as an Executive Assistant supporting C-suite executives, ideally in fast-paced startups or tech environments.
• Exceptional organizational, time management, and project management skills.
• Strong communication skills, with an ability to interact effectively with diverse stakeholders.
• Proactive problem-solving abilities and impeccable attention to detail.
• High degree of discretion, professionalism, and emotional intelligence.
• Tech-savvy with proficiency in tools like Google Workspace, Slack, Zoom, and productivity apps.

Why Arbor?

• Join a rapidly growing startup at a pivotal stage, directly influencing its success.
• Work alongside a visionary CEO committed to innovation, growth, and creating significant industry disruption.
• Competitive compensation, flexible remote work, and ample opportunities for professional growth and advancement.