Senior Executive Assistant, Marketing

About Ancestry

When you join Ancestry, you join a human-centered company where every person’s story is important. Ancestry®, the global leader in family history, connects everyone with their past so they can discover, preserve, and share their unique family stories. With our unparalleled collection of more than 65 billion records, over 3.5 million subscribers, and over 27 million people in our growing DNA network, customers can discover their family story and gain a new level of understanding about their lives. Over the past 40 years, we’ve built trusted relationships with millions of people who have chosen us as the platform for discovering, preserving, and sharing the most important information about themselves and their families.

We are committed to our location flexible work approach, allowing you to choose to work in the nearest office, from your home, or a hybrid of both (subject to location restrictions and roles that are required to be in the office- see the full list of eligible US locations HERE). We will continue to hire and promote beyond the boundaries of our office locations, to enable broadened possibilities for employee diversity.

Together, we work every day to foster a work environment that's inclusive as well as diverse, and where our people can be themselves. Every idea and perspective is valued so that our products and services reflect the global and diverse clients we serve.

Ancestry encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Passionate about dedicating your work to enriching people’s lives? Join the curious.

We are looking for an outstanding Senior Executive Assistant to support our Marketing organization. You’ll work very closely with our highly-skilled team across multiple locations, whilst collaborating with various other internal and external customers. Critical to your success will be your first-rate communication skills, excellent judgement, obsessive attention to detail, and ability to prioritize tasks – from the everyday to the more strategic. Your skills and positive attitude will set you apart from your peers, and your extensive experience will clearly demonstrate your pride in the quality of your work. You are an executive admin who's not just organized, but also tech-savvy and endlessly curious about how to make work smarter, not harder. This role role is perfect for someone who loves discovering new tools, streamlining processes, and finding creative ways to create more space and flow for themselves and the executives they support. You’ll be a true right-hand partner – anticipating needs, spotting opportunities, and setting the tone for seamless operations. If you thrive on staying ahead of the curve, get excited about building efficiencies and forging strong relationships, this is the role for you.

What you will do...

• Extensive Calendar Management (day to day and long range), across multiple time zones and geographies
• Schedule and coordinate business travel (international and domestic) including itineraries, reservations and expense reports for key department members;
• Anticipate and assemble information and data packages for meetings, business travel and other department and company events, preparing and/or adding finishing touches & polish to documents and other material as needed;
• Organize, execute and assist with team activities - staff meeting agendas, all-team meetings, on-sites/off-sites, and team social events;
• Schedule events including booking venues, creating attendee materials, managing catering, coordinating with external vendors, and in some cases making travel and accommodations arrangements;
• Collaborate with other Executive Assistants, assist with coverage as needed;
• Actively work to establish and enhance the spirit, culture and environment of the team and organization;
• Other projects and responsibilities as requested.

Who you are...

• Bachelor’s degree or equivalent experience;
• 5+ years’ experience assisting at the executive level in a fast-paced environment; experience working in a global technology company preferred
• Experience supporting two or more executives simultaneously, as well as a large team across multiple locations;
• Ability to work productively in a fast-paced, team-oriented environment with a smile and a sense of humor;
• Impeccable communication skills, both verbal and written;
• Detail-oriented with excellent analytical skills;
• Strong reporting, organization, and planning skills;
• Advanced working knowledge of Microsoft Office Visio, SharePoint and OneNote and willing to learn new software;
• Customer-oriented with a true desire to enhance the efficiency, effectiveness and team spirit of the marketing department;
• Open-minded and innovative with ability to be flexible and use sound judgement;
• Self-motivated, driven and able to work well independently;
• Absolute discretion regarding company, departmental and other proprietary and sensitive information is essential;
• Dependability and willingness to work overtime on occasion.

Helping people discover their story is at the heart of ours. Ancestry is the largest provider of family history and personal DNA testing, harnessing a powerful combination of information, science and technology to help people discover their family history and stories that were never possible before. Ancestry’s suite of products includes: AncestryDNA, AncestryProGenealogists, Fold3, Newspapers.com, Find a Grave, Archives.com, and Rootsweb. We offer excellent benefits and a competitive compensation package. For additional information, regarding our benefits and career information, please visit our website at http://ancestry.com/careers

As a signatory of the ParityPledge in Support of Women and the ParityPledge in Support of People of Color, Ancestry values pay transparency and pay equity. We are pleased to share the hourly rate for this position: $44.00 - $73.33 with eligibility for bonus, equity and comprehensive benefits including health, dental and vision. The actual salary will vary by geographic region and job experience. We will share detailed compensation data for a specific location during the recruiting process. Read more about our benefits HERE.

• Note: Disclosure as required by sb19-085(8-5-20) and sb1162(1-1-23).

Additional Information

Ancestry is an Equal Opportunity Employer that makes employment decisions without regard to race, color, religious creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender, gender identity, gender expression, age, mental or physical disability, medical condition, military or veteran status, citizenship, marital status, genetic information, or any other characteristic protected by applicable law. In addition, Ancestry will provide reasonable accommodations for qualified individuals with disabilities.

All job offers are contingent on a background check screen that complies with applicable law. For San Francisco office candidates, pursuant to the San Francisco Fair Chance Ordinance, Ancestry will consider for employment qualified applicants with arrest and conviction records.

Ancestry is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Ancestry via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Ancestry. No fee will be paid in the event the candidate is hired by Ancestry as a result of the referral or through other means.