Executive Assistant

Company Description:

We are an international holding company headquartered in Switzerland, boasting a diverse portfolio in e-commerce and online marketplaces, and a strong commitment to philanthropy and social impact. Our global presence extends across Switzerland, France, Austria, Latvia, Ukraine, India, Italy, UK and the USA, with a remote team operating from more than 20 countries. We take pride not only in driving commerce and innovation but also in actively engaging in charity work and community support initiatives. Our commitment to innovation, excellence, and corporate social responsibility propels us to the forefront of our sectors. We cultivate a culture of teamwork, integrity, and continuous growth, fostering a vibrant and ambitious workspace, adaptable to a remote setting. This international, dynamic, and socially conscious environment is the bedrock upon which our success is built.

We’re looking for a highly organized, proactive, and business-savvy Executive Assistant in Riga or remote to support the Founder. This role is pivotal in coordinating cross-company activities, ensuring smooth operations, and helping leadership stay focused on growth.

If you're someone who thrives in a fast-paced environment, understands how to keep complex initiatives moving, and wants to be at the heart of everything — we’d love to hear from you.

🔧 Responsibilities:

• Coordinate cross-functional activities and projects across all companies in the holding
• Organize meetings, prepare agendas, document decisions, and follow up on action items
• Maintain communication with business owners and external advisors
• Manage the calendars of the Founder
• Prepare presentations, speeches, emails, and assist in conference/event planning
• Leverage AI tools (e.g. ChatGPT) to streamline communication and reporting
• Serve as the central point of accountability for timelines and progress tracking

✅ What We’re Looking For:

• Proven experience as an Executive Assistant, Project Coordinator, or similar C-level support role
• Strong planning, coordination, and business communication skills
• Quick-thinking, adaptable, and solution-oriented mindset
• Digital fluency and confidence using AI tools
• Russian, English languages proficiency required; Latvian is a plus
• Highly engaged, initiative-driven, with a genuine interest in business operations

⭐ Nice to Have:

• Experience in international or multi-entity organizations
• Background in business development or operations
• Ability to "own" the process and ensure follow-through on multiple projects

🛠️ What We Offer:

• Direct collaboration with the Founder
• Hands-on involvement in strategic projects across the group
• Pathway to grow into a Project Manager or Operations Manager role
• A thoughtful, staged hiring process including a practical test assignment

Please apply with the form below