Executive Assistant

Job Title: Executive Assistant to CEO & COO

Location: Turkey (Remote/Hybrid)

Language Requirement: Fluent in English (Written & Spoken)

About Us:

Akcok Law Office is a rapidly growing firm specializing in U.S. immigration law, personal injury, and civil litigation. With offices in Berkeley and Burlingame, we proudly serve immigration clients nationwide and handle personal injury and civil litigation cases throughout California. Known for our innovative approach and commitment to outstanding service, our team combines legal expertise with technology to create exceptional client experiences and maximize efficiency.

About the Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative support to our CEO and COO. This role is pivotal in ensuring smooth operations at the executive level and will also support HR-related initiatives across the company. The ideal candidate is a strategic thinker with excellent communication and writing skills, sound judgment, and the ability to handle sensitive information with the utmost discretion.

Key Responsibilities:

Executive Support:

Provide daily administrative support to the CEO and COO, including calendar management, travel arrangements, meeting coordination, and email correspondence.

Draft and edit high-quality communications, presentations, and reports in English.

Prepare briefing materials and agendas for meetings, take minutes, and follow up on action items.

Serve as a gatekeeper and liaison between executives and internal/external stakeholders.

Organizational & Communication Excellence:

Maintain exceptional organization of files, documents, and workflows.

Support internal communications and ensure messaging consistency across teams.

Facilitate clear and effective communication between leadership and staff.

HR & People Support:

Assist with HR coordination, including onboarding, employee documentation, and scheduling interviews.

Support culture initiatives, team events, and employee engagement efforts.

Ensure confidentiality in all HR-related matters.

Operational & Strategic Support:

Assist in managing key projects and initiatives on behalf of the CEO and COO.

Conduct research, prepare data, and compile reports to support decision-making.

Anticipate executive needs and proactively solve problems before they arise.

Key Qualifications:

Bachelor’s degree (or higher) in a relevant field.

Minimum 3 years of experience as an Executive Assistant or similar role.

Exceptional written and verbal communication skills in English.

Highly organized with strong time-management skills and attention to detail.

Ability to exercise discretion, confidentiality, and excellent judgment.

Experience supporting HR-related functions is a strong plus.

Tech-savvy with proficiency in tools like Google Workspace, Slack, and project management platforms.

What We Offer:

A dynamic, international work environment with high-impact responsibilities.

Opportunity to work closely with executive leadership and influence company culture.

A supportive, collaborative team culture with room for growth.

To Apply:

Please submit your CV and a brief cover letter to brigit@callutku.com outlining your relevant experience and why you’re excited about this role.