Executive Assistant

We are looking for an Executive Assistant to support a C-level leader in a fast-paced, high-growth environment. This role goes beyond traditional administrative support and focuses on bringing structure to initiatives, coordinating cross-functional work, and ensuring execution across multiple parallel projects. The ideal candidate is highly organized, proactive, and comfortable operating in a dynamic setting, working closely with senior leadership and stakeholders across the organization.

Responsibilities:

• Manage the executive’s calendar, priorities, and day-to-day operations while ensuring smooth workflow across all activities.
• Translate ideas and initiatives into structured, actionable plans with clear next steps.
• Oversee multiple projects simultaneously, maintaining consistent follow-ups with stakeholders to ensure steady progress.
• Develop and maintain a centralized roadmap that reflects priorities and timelines across ongoing initiatives.
• Facilitate cross-functional communication to keep teams aligned and informed.
• Prepare presentations and internal materials, as well as updates for leadership.
• Coordinate travel, visa processes, and related logistics.
• Handle executive communications across Slack, email, and meetings, ensuring timely and clear follow-ups.
• Continuously improve and systematize workflows to enhance operational efficiency.
• Provide support across hiring and other operational initiatives as needed.
• Leverage AI tools and automation to optimize processes where applicable.

Requirements:

• Proven experience as an Executive Assistant supporting C-level leadership in a fast-paced or startup environment.
• Ability to manage multiple projects simultaneously and track progress across teams.
• Strong organizational and prioritization skills with high attention to detail.
• Experience turning high-level ideas into structured action plans and follow-ups.
• Ability to coordinate cross-functional stakeholders and drive execution.
• Strong ownership and proactive approach to problem solving.
• Ability to operate independently with minimal guidance.
• Advanced English and Russian.
• Strong Excel skills.
• Ability to prepare executive-level presentations.
• Experience managing complex calendars, travel, and logistics.
• Experience coordinating visas and international travel arrangements.
• Experience in AdTech, digital marketing, or technology companies.
• Based in Cyprus or available to work within CET time zone.

Conditions:

• USD-based salary that values your expertise.
• Work from anywhere – fully remote to suit your lifestyle.
• 31 days of paid time off – 21 days of annual leave + 10 days sick leave, because balance matters.
• Growth-focused environment – access to learning resources and clear pathways for advancement.
• Fun team events – join our online cooking classes, yoga sessions, and more – all from home!
• A Culture of Trust – say goodbye to bureaucracy and micromanagement; we focus on results, not processes.

AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.