Bilingual Executive Assistant

Company Description

Adly Media is a strategic digital marketing partner based in Jacksonville, FL, offering exclusive marketing services tailored to each client's unique business goals. The company focuses on helping clients keep up with the changing landscape, build their brands, and scale their businesses to optimize ROI. Adly Media serves as an extended marketing team, allowing clients to focus on their core activities.

Role Description

• Executive Support: Manage the CEO’s calendar, schedule meetings, send reminders, and handle follow-ups.
• Communication: Draft, proofread, and respond to emails on behalf of the CEO.
• Documentation & Organization: Maintain digital files, prepare reports, proposals, and presentations.
• Project Management: Track progress of client deliverables, internal projects, and deadlines.
• Research: Conduct online research for marketing trends, client prospects, and competitor analysis.
• Client Coordination: Assist in preparing client-facing communications and organizing virtual meetings.
• Task Delegation: Help manage and assign tasks within project management tools
• Social & Marketing Support (Preferred): Assist with posting on LinkedIn, drafting captions, and light content coordination.
• Confidentiality: Handle sensitive information with the utmost professionalism.

Qualifications

• Must be able to work Monday to Friday, 8 am-5 pm EST.
• Fluency in English
• Proven experience as a Virtual Assistant, Executive Assistant, or similar role.
• Strong communication skills (verbal and written).
• Excellent organizational and time management abilities.
• Tech-savvy and proficient in Google Workspace, Microsoft Office, and project management tools.
• Familiarity with CRM and marketing tools (HubSpot, G Suite, Hootsuite, GA4) is a plus.
• Ability to work independently with minimal supervision.
• High level of discretion and integrity.

Preferred Skills

• Background in digital marketing or agency support.
• Experience with social media management.
• Basic understanding of SEO, Google Ads, or analytics.
• Fluency in Arabic

Compensation & Benefits

• Monthly retainer (based on experience).
• Flexible schedule with remote work freedom.
• Company laptop