Executive Assistant (Maternity Cover)

Acronis is a world leader in cyber protection, delivering natively integrated solutions that monitor, control, and protect the data that businesses and lives depend on. Driven by our passion to protect every workload, we’ve built the industry’s only all-in-one cyber protection platform. We are looking for an Executive Assistant to join our mission of protecting the digital world.

As the Executive Assistant, you’ll be at the center of fast-paced activity, using your superior organizational, project, and time management skills. It is critical that you use discretion and confidentiality working with sensitive information and key stakeholders across the organization. The ideal candidate is a master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities.

Acronis is truly a global organization, so it is important you enjoy working in dynamic, diverse environments. Our C-Suite is located around the world, however, being based in Europe would be extremely advantageous. This is a 12-month maternity coverage role, with potential to be permanent.

What You'll Do

• Documentation and Communication: Handle routine correspondence and inquiries with precision. Communicate with Executives, managers and other across all levels of the organization while maintaining professionalism, tact and diplomacy in all interactions. Utilize business software applications (e.g., Word, PowerPoint, Excel, etc.) to prepare and format correspondence, reports, presentations, agendas, and minutes.
• Calendar and Scheduling Management: Oversee and manage calendars, scheduling and coordinating meetings across multiple calendars and time zones. Adjust schedules as needed to accommodate dynamic changes.
• Travel Coordination: Arrange all aspects of business travel including flights, hotels, transportation, visas, and permits. Develop and execute detailed travel itineraries with a focus on high-quality standards and logistical efficiency.
• Meeting and Event Logistics: Plan and coordinate logistics for meetings and events, including agenda preparation, food and beverage arrangements, and on-site management.
• Strategic Initiatives: Lead and support strategic initiatives by coordinating with various departments to ensure projects are executed on time and within scope.
• Legal and Contractual Support: Liaise with the legal department to review and manage contracts, non-disclosure agreements (NDAs), and other legal documents as needed.
• Financial Collaboration: Collaborate with the finance team to monitor budgets, track expenses, and manage financial reporting. Assist with purchase requisitions, invoice processing, and timely payments.
• Human Resources Collaboration: Partner with HR on recruiting, onboarding, and maintaining employee records to support organizational growth and compliance.

Who We're Looking For

• 5+ years of proven experience as an Executive Assistant, preferably within a fast-paced and global environment. Experience within the cybersecurity industry a plus.
• University degree or advanced degree preferred.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Discretion and confidentiality in handling sensitive information.
• Superior problem-solving skills and the ability to work independently.
• Ability to work collaboratively across all departments and levels of the organization, and with external partners.
• Strong written and verbal communication in English, with attention to detail.
• Proficiency in Microsoft 365: PowerPoint, Excel, Word, OneNote, Teams and Cloud-based document management (e.g., Google Workspace, Microsoft OneDrive).
• Familiarity with the following systems will be considered as advantage: Workday, Alchemer (ex-SurveyGizmo), Surveysparrow, SAP Concur, Camtasia, Atlassian products: JIRA, Confluence, Tableau.
• Please submit your resume and application in English

Who You Are

• Detail-oriented, organized, and motivated to learn
• Hands-on, dependable, and results-driven, with a strong sense of ownership
• Collaborative and team-focused, committed to supporting colleagues and building positive working relationships
• Adaptable and resilient, able to handle shifting priorities with urgency and focus

Who We Are

Acronis is a global cyber protection company that provides natively integrated cybersecurity, data protection, and endpoint management solutions designed specifically for managed service providers (MSPs), small and medium businesses (SMBs), and enterprise IT departments. Our solutions simplify cybersecurity, removing complexity so organizations can focus on their core business.

A Swiss company founded 2003, Acronis offers over twenty years of innovation with 15 offices worldwide and more than 1800 employees in 50+ countries. Acronis Cyber Protect is available in 26 languages in 150 countries and is used by over 20,000 service providers to protect over 750,000 businesses.

Our corporate culture is focused on making a positive impact on the lives of each employee and the communities we serve. Mutual trust, respect and belief that we can contribute to the world everyday are the cornerstones of our team. Each member of our “A-Team” plays an instrumental role in driving the success of our innovative and expanding business. We seek individuals who excel in dynamic, global environments and have a never give up attitude, contributing to our collective growth and impact.