Executive Assistant

About Abacum

Abacum is the leading Business Planning solution for finance teams to drive performance. By automating reporting, enabling collaboration, and simplifying planning and forecasting, we help finance teams shift from number crunching to driving strategic decisions.

Founded in 2020 by two former CFOs, we’ve grown into a global team of 100+ people across 30+ nationalities. Headquartered in New York, we have offices in London and Barcelona. We’re trusted by industry leaders such as Dish Networks, Strava, BetterUp, Kajabi, JG Wentworth, Abridge, Cortex, and hundreds more.

We have raised over $100m, closing in June 2025 our $60M Series B, led by Scale Venture Partners, with the strong participation of Cathay Innovation, Y Combinator, Atomico, Creandum, and angel operators from Adyen, Zapier, and Twitch.

Our mission is ambitious and we can’t do it alone - join Abacum as we build the future of Business Planning!

Role Overview

We’re looking for an Executive Assistant (EA) to join our team. The EA will provide high-level administrative support to the CEO (based in New York) and COO (based in Barcelona). This role will need to work East Coast hours and requires exceptional organizational skills, operational excellence, and a proactive mindset. The successful candidate will be pivotal in ensuring the efficiency of their leadership team’s calendar, communication, and overall workflow.

Key Responsibilities

Calendar Management

• Strategically manage complex calendars for the CEO and COO across multiple time zones, ensuring seamless coordination of internal and external meetings, travel schedules, and key deadlines.
• Anticipate scheduling needs, resolve conflicts proactively, and build efficient workflows that optimize leaders’ focus and time.

Email and Inbox Management

• Monitor, organize, and triage executive inboxes with a high degree of discretion, identifying priorities, drafting responses, and flagging critical communications.
• Maintain alignment with business priorities by managing communication flow and ensuring timely follow-up on key initiatives.

Meeting Preparation & Follow Up

• Prepare and edit “drafts on behalfs” (DoBs) for the founders to send both internally and externally.
• Manage end-to-end meeting logistics including agenda development, materials preparation, note-taking, and follow-up tracking.

Operational Support

• Provide logistical and operational support for executive initiatives, ensuring smooth execution of projects and daily operations.
• Collaborate closely with the broader operations team to improve processes, enhance productivity, and uphold organizational excellence.

Candidate Profile & Qualifications

Required:

• 3–5+ years of experience as an Executive Assistant (ideally to founders or high-level execs)
• Exceptional organization, problem-solving, and communication skills
• Fluent English
• Proficiency in Google Suite, Notion, Slack, etc.
• Detail-oriented and professional
• Based in LATAM or North America
• Experience in a fast-paced startup environment

Preferred:

• Experience in SaaS or B2B tech companies
• Fluent Spanish

Our Values

Customer Obsession: We share the understanding that Abacum's sole purpose is to create value for customers and relentlessly deploy all creativity and energy to that end.

Audacious Ambition: We dream big and embrace discomfort. We assume risks, make on-time mistakes and learn how to methodically accomplish our goals.

Good People: We are self-reflective and praise diversity of thought. We don't justify the end with the means and know where to draw the line. We have fun every day.

Tough Love: We truly care for everyone in the team and embrace honest feedback and radical transparency as ways to genuinely help each other.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.