Executive Assistant to CEO - Fulltime - LATAM

About the Company

We are a performance-focused growth marketing agency working with 5–7 clients across paid media and SEO. Our current team is at capacity, and we’re looking to bring in a reliable, mid-level freelancer to support paid media execution and ad trafficking operations.

About the Role

We are hiring a reliable, organized Executive Assistant to support one of our co-founders with daily scheduling, inbox management, communication follow-ups, and workflow automation. This role requires strong attention to detail, excellent communication skills, and comfort working closely with a busy founder.

Responsibilities

• Manage and prioritize the co-founder’s calendar and scheduling.
• Organize inbox, flag important emails, and follow up on pending items.
• Create simple automations (Slack, email, scheduling) to improve workflow.
• Prepare brief summaries or follow-up emails when needed.
• Coordinate across time zones and adjust during the co-founder’s travel.
• Keep the co-founder on track—proactive reminders, gentle nudging, and follow-ups.

Requirements

• Ability to work full-time in MT or PT hours.
• Previous EA or virtual assistant experience.
• Strong organizational and communication skills.
• Tech-savvy; experience with automation tools (Zapier, Slack workflows, etc.).
• Patient, proactive, and comfortable prompting an executive for decisions.
• Based in Latin America preferred for time-zone alignment.
• Experience with SmartHuman is a plus.