Event/Marketing Assistant- FT - WW

Are you organized, tenacious and love galvanizing people?

We're looking for you!

Key Responsibilities:

Event Coordination

• Event Planning and Execution: Manage the full lifecycle of field marketing events, including large industry expos, to smaller tailored industry events.

• Executive Briefing - yes! Prepare detailed briefing documents for the executive teams attending various marketing events, from the packing list, to contact information onsite, to attendee profile research.

• Vendor Management: Source, negotiate, and manage relationships with vendors, ensuring high-quality services and materials (e.g., tablecloths, decor, event swag).

• Logistics Coordination: Handle all event logistics, including venue booking, catering, AV setup, transportation, and shipping of event materials.

• Swag and Gifts: Manage the ordering and distribution of branded swag, attendee gifts, and decor for various events, ensuring the right quantities and designs are ready for each occasion.

• Stakeholder Collaboration: Work closely with internal teams, including sales and marketing, to ensure events align with business goals and deliver high-value engagement opportunities.

• Supporting the local teams at events: Coordinate on-site setup and breakdown for larger events with the local teams, ensuring seamless execution and troubleshooting any issues that arise.

• Post-Event Follow-Up: Measure the success of events through feedback, lead generation, and post-event engagement. Provide analysis and recommendations for future improvements.

CRM Management

• Manage CRM systems to maintain accurate records of leads, prospects, and customers from marketing events and campaigns.

• Help with follow-up communication and nurture leads generated through marketing efforts.

• Remote Teamwork: Coordinate all event activities remotely, managing communications, timelines, and deliverables across multiple teams and stakeholders.

Marketing Project Management:

• Serve as the key point of contact for the coordination of marketing projects across different departments (sales, product, customer success).

• Track marketing project timelines and deliverables, ensuring all stakeholders are aligned and tasks are completed on time.

• Manage the administrative side of marketing campaigns, including tracking budgets, processing invoices, and organizing project files.

• Facilitate cross-functional communication to ensure consistency and alignment in marketing operations.

Operational Support:

• Assist in maintaining and organizing marketing assets and documentation to ensure easy access and version control.

• Update internal project management tools (e.g., Asana, Monday.com) to reflect project status and keep team members informed.

• Generate and distribute regular reports on event outcomes, project performance, and marketing operations metrics.

Qualifications:

• 4+ years of experience in marketing coordination, project management, or marketing operations.

• Strong organizational and project management skills with a keen attention to detail.

• Experience in coordinating B2B field marketing events.

• Proficient in project management tools (e.g., Asana) and marketing automation systems (HubSpot experience a plus).

• Ability to manage multiple tasks simultaneously and work cross-functionally.

• Strong verbal and written communication skills.

Preferred:

• Experience working in a fully remote environment.

• Knowledge of B2B marketing principles and audience engagement strategies.

• Experience working in a startup or fast-paced environment.

• Proven ability to execute high-quality events on a budget.