Executive Assistant to Executive Director

About the role

This is an exciting opportunity to join one of the leading global non-profit organizations dedicated to supporting blockchain industry. In this full-time role, you will be responsible for providing comprehensive administrative and secretarial support to the executive director, ensuring the smooth running of their day-to-day activities and contributing to the overall efficiency of the business.

What you'll be doing

• Coordinating executives' schedules and managing their diaries to optimize productivity
• Arranging and providing support for meetings, including preparing agendas, taking minutes, and distributing follow-up materials
• Handling a wide range of administrative tasks, such as travel booking, expense processing, and document preparation
• Acting as the primary point of contact for internal and external stakeholders, responding to inquiries and providing exceptional customer service
• Assisting with special projects and ad-hoc tasks as required
• Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

• At least 3-5 years of experience as an executive assistant or secretary, preferably within the finance industry
• Exceptional organizational and time management skills, familiarity with modern workflow & collaboration tools (notion, discord, gdocs, airtable, zoom, telegram, signal, etc)
• Remote working, you can work from anywhere, core global online time is 13:00-16:00 UTC, flexible & high-paced remote environment
• Strong communication and interpersonal skills, with fluent English & Chinese speaking
• Familiarity with the Blockchain ecosystem is a plus
• Proficient in using Microsoft Office suite and other relevant software
• Organized, efficient, and detail-oriented and a commitment to delivering high-quality work
• A proactive and adaptable approach to problem-solving