Executive Assistant (Healthcare Sector)

We're Hiring: Executive Assistant (Remote)

Occasional weekend shifts (Sat/Sun) will be paid extra.

Ustaff360 is seeking a highly organized, tech-savvy, and proactive Executive Assistant to support our leadership team and manage operational workflows. This is a remote, full-time role aligned with Eastern Time (ET) hours. If you have a background in pharmacy or healthcare, and you're a self-starter with excellent communication skills, we'd love to hear from you!

Key Responsibilities:

•  Executive Calendar Management: Efficiently manage and schedule appointments, meetings, and events for executives, ensuring timely communication and coordination with stakeholders.

•  Stakeholder Communication: Reach out to various stakeholders to facilitate smooth communication regarding ongoing projects, deliverables, and deadlines.

•  Data Management: Maintain and update Excel sheets and Google Sheets with accurate and current information. Organize and manage data for easy access in reporting and project tracking.

•  Project Tracking: Monitor project timelines, deliverables, and progress, ensuring that projects stay on track. Proactively address any delays or issues as they arise.

•  Report Creation and Data Analysis: Generate and present reports based on data from dashboards. Provide insightful analysis to executives for informed decision-making and performance tracking.

•  Documentation Management: Organize and manage critical documentation, including contracts, internal reports, and other operational materials. Ensure proper filing and efficient retrieval when necessary.

•  Process Development: Assist in creating and maintaining manuals for processes, policies, and operational procedures to ensure consistent workflows within the organization.

•  Customer and Executive Support: Provide high-level administrative support to executives and serve as the primary point of contact for executive-level inquiries from stakeholders.

•  Research and Data Entry: Conduct research as required and assist with data entry tasks to ensure all information is logged and updated accurately.

•  Tech-Savvy: Demonstrate proficiency in various technologies, including Microsoft Office Suite, Google Sheets, CRMs, and project management tools to enhance efficiency in all work processes.

Requirements:

•  Proven experience as an Executive Assistant, particularly in a customer-facing role within North America.

•  A medical background or experience in the pharmacy industry is required. Preference will be given to candidates with a professional background in pharmacy.

•  Proficiency in Microsoft Office, Google Sheets, and CRM systems is essential.

•  Strong knowledge of project management principles and the ability to monitor and track project progress.

•  Report writing experience, with the ability to generate actionable insights from data.

•  Excellent research skills, with the ability to gather relevant information and compile data-driven reports.

•  Exceptional organizational skills with meticulous attention to detail.

•  Ability to work independently and manage multiple tasks efficiently, prioritizing tasks without supervision.

•  Strong communication skills, both written and verbal, with the ability to engage effectively with stakeholders at all levels.

•  Must be able to take initiative and independently identify tasks, demonstrating a proactive approach without the need for constant supervision or guidance.

Desired Skills:

•  Experience in process and policy documentation, including creating operational manuals.

•  Strong problem-solving abilities and a proactive approach to tackling challenges.

•  Ability to quickly adapt to new tools and technologies to optimize workflows.

Easy apply here or email your resume to hr@ustaff360.com.