Executive Assistant Institute

Remote | Full-time | 8 AM–4 PM Pacific

Apply Here: https://forms.gle/ScfRL9dWTZ3WQuFC8

About the Role

We are hiring an Executive Assistant to support a business owner across real estate, short-term rentals, business operations, projects, and personal logistics.

This is a high-trust role for someone who can keep up with a fast-moving, non-linear work style, prevent things from falling through the cracks, and help move priorities forward across multiple areas.

This is not a traditional administrative role. The right person will act as a proactive right hand, accountability partner, and operational support partner so the executive can stay focused on decisions, growth, and high-value work.

What You’ll Own

 

● Manage a running to-do list and keep priorities moving

● Track follow-ups, deadlines, decisions, and open loops

● Build and maintain checklists and repeatable processes

● Support real estate operations, including transaction coordination, listing workflow follow-through, file progression, and database support

● Support short-term rental operations, including guest inquiries, review handling, housekeeper coordination, calendar updates, platform support, and customer service follow-through

● Help coordinate marketing, social media, and operational follow-through for the laundromat

● Support ad hoc research, errands, and personal logistics

● Help manage projects such as office search, renovation planning, and other business initiatives

 

What Success Looks Like

● Priorities are surfaced consistently, and things are not falling through the cracks

● Stalled items are flagged early and moved forward

● A working system of task tracking, checklists, and follow-through is in place

● Real estate, rental, and business operations are moving with fewer bottlenecks around the executive level

● Urgent issues are escalated clearly and early

● the executive has more time and mental space for high-value work

 

What We’re Looking For

● 3+ years of experience as an Executive Assistant or in a similar high-trust support role

● Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment

● Proactive and self-directed, with strong anticipatory thinking

● Smart, adaptable, and comfortable shifting between very different types of work

● Confident enough to manage up, push for clarity, and hold the executive accountable

● Strong judgment on when to act independently and when to check in

● Strong written and verbal communication, with good judgment in customer service and stakeholder-facing situations

● Comfortable with frequent check-ins, changing priorities, and a direct working style

 

Strong Fit If You Also Have

● Experience supporting a business owner, founder, or executive across multiple moving parts

● Familiarity with real estate workflows or transaction coordination

● Experience supporting short-term rental operations

● Experience in customer service, guest communication, or client-facing support

● Comfort with social media coordination, light marketing support, or content follow-through

● Familiarity with tools such as Paperless Pipeline, Paragon MLS, Airbnb, VRBO, Todoist, Canva, QuickBooks, Calendly, Meta Suite, Curbside, or Laundroworks

 

Next Step

 

Shortlisted candidates will be asked to complete a short assessment.

Please complete the form in full. Incomplete applications will not be reviewed.

 

 

Apply Here: https://forms.gle/ScfRL9dWTZ3WQuFC8

Support

Operations

Project management

Database

Logistics

Communications

Research

Growth

Canva

Executive Assistant | Business Operations (Asistente Ejecutivo/a | Operaciones de Negocio)