Calabria Group: Innovation Technology Delivery

Job Description Summary

We are seeking a detail-oriented Marketing/Creative Operations Manager to drive delivery of successful vendor and contractor management within the Brand division. This includes but is not limited to vendor onboards and payments, budget management, compliance process documentation.

 

Key Responsibilities:

* Independently drive day-to-day Vendor management deliverables, with minimum manager oversight weekly.

Own and maintain Creative Team Ops documentation including but not limited to:

* Master Vendor Request tracker
* Brand Tools tracker
* Master Creative Ops Budget
* Creative Activation Budget
* Evolved specialty payment steps, as needed
* Teams meeting recaps, as needed

 

* Effectively lead discussions with internal business partners to onboard vendors, talent and customers with appropriate paperwork.
* Work closely with Legal and Procurement to process contracts (e.g., NDAs, MSAs, SOWs, ICAs, ESAs, DPAs etc.) and meet key deadlines.
* Support the Sr. Ops Manager owning monthly budget deliverables- consolidation of all vendor invoices, accrual submissions to Accounting and quarterly spend re-forecasting.
* Prepare POs and SCONs for vendors and customer talent working closely with Procurement, Vendor Invoice and Accounting teams to process. Manage all payment approvals and oversee all expedited payments.
* Recommend and drive for new/improved tools including Gen AI based tools.
* Provide operational contract and onboard support to Customer Talent team.
* Co-lead Team Ops internal trainings.

 

Skills and Abilities:

* Command of Microsoft Office Suite (Excel, PPT, Teams) and ‘go-to’ resource for key organizational tools (Ironclad, Jira, Workday, SharePoint).
* Experienced user of Gen AI powered tools such as Microsoft Co-Pilot and Chat GBT.
* Strong problem solver with the ability to exercise independent judgment and consistently looks for the solve first vs. escalating.
* Competent speaking skills – ability to present clear narratives and directions.
* Strong written communication skills - ability to distill project details into a digestible format and craft clear, strategic narratives.
* Adaptable in a fast-paced environment.
* Strong organizational and time management skills.
* Exceptional listener with the ability to management guidance and cross-functional partner feedback to strengthen Creative team relationships company wide.

 

Requisite Education and Experience / Minimum Qualifications:

* Bachelor’s degree
* Minimum 8 years of related work experience
* 7 years experience in Digital Marketing and Operations
* Creative agency background is a plus
* 2 years Vendor or production budget management experience

Operations

Marketing strategies

Payment systems

Project documentation

Compliance

Problem solving

Marketing operations

Accounting

Support

Vendor management

Jira

SharePoint

Communications

Digital marketing

Time management

Workday

ChatGPT

Resource management

Payment processing

Training

Contract REMOTE- Digital/Creative Marketing Operations  - $60hr 6 month contract