Modern Engineering Solutions

Personal Executive Assistant to Fitness Studio Owner 

Chain Reaction Performance | Denver, Colorado | Remote 

 

What We're Looking For 

We need an experienced executive assistant with proven expertise in supporting business owners in the fitness or wellness industry. You must have excellent English communication skills, demonstrated experience managing complex calendars and client coordination systems, and the ability to represent a business owner professionally in all communications. This isn't an entry-level administrative role—we're seeking someone who can step in immediately and handle confidential, high-level executive support without hand-holding. You must be available to work during Mountain Standard Time business hours and ideally be based in or near Denver, Colorado for occasional in-person support. Experience with fitness industry CRM systems, client management platforms, and social media coordination is essential. If you're early in your career or new to executive assistant work, this position isn't the right fit. 

 

About Chain Reaction Performance 

Chain Reaction Performance is a premier fitness coaching studio in Denver, Colorado, dedicated to enriching lives and building meaningful relationships. We specialize in transformation programs for adults aged 40-60 who want to build muscle, lose weight, and gain energy—without fad diets or injuries. Our Ultimate Training and Nutrition System combines top-tier fitness coaching, nutrition guidance, and lifestyle changes through small group and 1-on-1 training. We work with diverse clients—from busy entrepreneurs and CEOs to athletes and parents—helping them achieve real, lasting transformations. 

 

You'll Be Perfect For This Role If: 

↳ You're an experienced executive assistant who thrives on making a busy fitness business owner's life run smoothly 

↳ You have excellent written and verbal English communication skills and can represent the owner professionally 

↳ You're detail-oriented with calendar management, client coordination, and communication systems 

↳ You're passionate about health and fitness and genuinely care about helping clients succeed 

↳ You value working with a growing business where your role directly impacts client experiences 

↳ You're organized, proactive, and can anticipate needs before being asked  

 

Primary Responsibilities (Executive Assistant - 70% of role) 

Client Experience & Communication 

↳ Manage client onboarding process for new transformation challenge participants 

↳ Coordinate client check-ins, progress tracking, and celebration milestones 

↳ Respond to client inquiries via email, phone, and social media with professionalism and warmth 

↳ Follow up with leads from website inquiries and social media engagement 

↳ Maintain client records and progress documentation 

Calendar & Scheduling 

↳ Manage complex training session schedules across multiple clients and time slots 

↳ Coordinate consultation calls for prospective clients 

↳ Handle scheduling conflicts and session rescheduling when needed 

↳ Block time for owner's business development, content creation, and personal priorities 

↳ Prepare session notes and follow-up action items 

Email & Communication Management 

↳ Monitor and organize the owner's inbox daily 

↳ Draft responses on behalf of the owner for routine communications 

↳ Flag urgent messages and coordinate timely follow-ups 

↳ Maintain professional, friendly tone consistent with Chain Reaction's brand voice 

Administrative Excellence 

↳ Process client payments and manage billing systems 

↳ Coordinate vendor relationships (equipment, supplements, facility management) 

↳ Maintain confidential client information with discretion 

↳ Prepare program materials, guides, and client resources 

↳ Order and track inventory for nutrition products and training supplies 

Growth Opportunity (Marketing & Content Support - 30% of role) 

As you master the core executive assistant functions, you'll support business growth through: 

↳ Social Media Coordination: Schedule posts, engage with followers, and share client success stories (with permission) 

↳ Content Support: Help create client transformation spotlights, testimonials, and program updates 

↳ Lead Management: Track and nurture prospective clients through consultation process 

↳ Event Coordination: Support transformation challenge kickoffs, client appreciation events, and workshops 

↳ Process Documentation: Build systems that improve client experience and operational efficiency 

 

Required Qualifications 

↳ 3+ years of executive assistant experience supporting business owners or entrepreneurs 

↳ Excellent English communication skills (written and verbal) with warm, professional tone 

↳ Mountain Standard Time availability for core business hours (ideally Denver-based for occasional in-person support) 

↳ Proficiency with digital tools: Email platforms, calendar management, Google Workspace or Microsoft Office 

↳ Experience with client management or CRM systems (experience with fitness booking platforms a plus) 

↳ Strong organizational skills with ability to manage multiple priorities in a fast-paced environment 

↳ Professional demeanor when representing the owner to clients, vendors, and partners 

↳ Reliable internet connection and professional home office setup 

↳ Genuine interest in health, fitness, and helping people achieve transformation goals 

 

Preferred Qualifications 

↳ Experience in fitness, wellness, or coaching industry 

↳ Background with social media management or content coordination 

↳ Familiarity with fitness booking software (Mindbody, Trainerize, etc.) 

↳ Basic understanding of fitness programming or nutrition coaching 

↳ Experience managing client success or customer experience functions 

 

What We Offer 

Professional Growth Path 

Start as an executive assistant and grow into operations management, client success leadership, or marketing coordination as the business expands. 

Direct Owner Access 

Work closely with the studio owner. Gain insight into running a successful fitness coaching business and developing transformation programs that change lives. 

 

Competitive Compensation 

$45,000–$60,000 annually based on experience, plus performance bonuses tied to client retention and business growth. 

 

How to Apply 

Submit your resume, a brief cover letter explaining your executive assistant experience, and a 2-minute video introducing yourself and describing your approach to supporting a busy fitness business owner. 

Subject Line: "Executive Assistant Application: \[Your Name\]" 

In your cover letter, please address: 

Your experience supporting business owners or entrepreneurs 

Your availability during Mountain Standard Time business hours 

Your connection to or interest in the fitness/wellness industry 

 

Why does Chain Reaction Performance's mission resonate with you? 

Important: Start your cover letter with the words "CHAIN REACTION" 

Please answer these 3 screening questions in your email: 

 

1. Are you based in Denver or willing to provide occasional in-person support in 
2. Denver? How many years have you supported business owners directly, and in 
3. What industries? What client management or CRM tools have you used? 

delivering high-quality data research.

Support

Communications

Growth

Software Development

Project documentation

Payment systems

Social media management

Web Development

Social media engagement

Operations

Testimonials

Data

Research

Personal Executive Assistant to Fitness Studio Owner