Londontown, Inc.

Full-time role Executive Assistant right

Working hours: 8am to 4.30pm US EST Monday to Friday

  

1\. Calendar & Time Management

  

Take Over:

  

*   Own your entire calendar — daily scheduling, meeting prep, buffers, and follow-ups

  

*   Decline, reschedule, or reprioritize based on your priorities (they should know your goals)

  

*   Block deep work time and personal time to avoid burnout

  

*   Create and maintain weekly and monthly recurring meeting structures

  

2\. Email Management

  

Take Over:

  

*   Organize and triage your inbox (labels, filters, folders)

  

*   Flag what requires your response and draft replies when possible

  

*   Respond on your behalf when appropriate

  

*   Unsubscribe and delete irrelevant newsletters or threads

  

3\. Meeting & Project Prep

  

Take Over:

  

*   Prep agendas, presentations, or briefing docs for internal/external meetings

  

*   Collect and synthesize team updates (from ClickUp, Slack, etc.)

  

*   Follow up after meetings to ensure action items are tracked and completed

  

4\. Personal Task & Life Admin

  

Take Over:

  

*   Book travel, make personal appointments, manage reservations

  

*   Order gifts, organize kids’ schedules, coordinate au pair or nanny requests

  

*   Keep track of birthdays, anniversaries, important family dates

  

5\. Company Operations Support

  

Take Over:

  

*   Support hiring by scheduling interviews, communicating with candidates

  

*   Help maintain org charts, SOPs, and internal documentation

  

*   Keep track of team PTO calendars and other ops updates

  

6\. Priority & Focus Management

  

Take Over:

  

*   Build a weekly summary or dashboard of what you _need_ to focus on (like a Monday Brief)

  

*   Track ongoing priorities and OKRs for the company

  

*   Keep you accountable — like a chief of staff lite

  

7\. Delegation Gatekeeper

  

Take Over:

  

*   Catch everything coming your way and delegate it to the right team member when possible

  

*   Identify repeatable tasks and suggest automations or who else should own it

  

*   Build a “Do not disturb with this” list for you (they triage)

  

8\. Communication Coordination

  

Take Over:

  

*   Draft and format internal announcements, emails to team, investor updates, or memos

  

*   Manage your social media or LinkedIn posts (if applicable)

  

*   Handle thank-you notes and follow-ups

Project documentation