Institute of Regenerative Health LLC

Location: Remote

Type: Full-Time

Salary: $1,200–$1,300/month

Reports to: COO & CEO

Start Date: ASAP

  

About the Role: We are seeking a highly organized, tech-savvy, and creatively skilled Program & Marketing Operations Coordinator to support our fast-paced and mission-driven team. This role is central to keeping our communications, email marketing, and internal operations running smoothly. You will work cross-functionally with program leads, design, and marketing to ensure consistent execution across all touchpoints — from email campaigns to internal workflows and stakeholder communications. This position is designed to replace a multi-skilled team member who currently oversees key operational and creative functions. You’ll need to be comfortable with a dynamic workload, adapt quickly, and bring proactive energy to keep initiatives on track.

  

Key Responsibilities:

*   Facilitate internal team meetings by organizing agendas, documenting key decisions and action items, and ensuring timely follow-up and accountability across departments.
*   Act as the central point of contact between program, operations, and marketing teams to streamline communication, optimize workflows, and ensure alignment on priorities.
*   Build and manage end-to-end email marketing campaigns, including setting up backend workflow automations, purchasing flows, and integrating payment links to support campaign goals in Go High Level.
*   Create visually compelling graphics and digital assets using Canva, maintaining consistency with brand guidelines and existing design templates.
*   Perform website updates on Kajabi, including content uploads, landing page edits, and product configurations as needed.
*   Draft, schedule, and coordinate external updates or announcements to funders, partners, and stakeholders, ensuring a professional and timely communication strategy.
*   Monitor project timelines, deliverables, and team responsibilities, ensuring deadlines are met and progress is clearly communicated to all stakeholders.
*   Maintain well-organized records of team communications, project decisions, workflows, and performance metrics to support operational transparency and informed decision-making.
*   Post and manage content across social media platforms as needed, collaborating with the marketing team to amplify brand messaging and engagement.
*   Serve as a backup resource for graphic design, blog publishing, or other marketing-related tasks during high-volume periods or team absences.
*   Continuously evaluate internal processes and workflows, identify inefficiencies, and proactively recommend and implement improvements.

  

Requirements:

*   3–5 years of proven experience in a cross-functional coordination, project management, or digital marketing support role, preferably in a remote or fast-paced environment.
*   Advanced experience with Kajabi, specifically in managing website content, building pages, updating product details, and overseeing backend functionality.
*   Strong hands-on experience with Go High Level, including email marketing setup, workflow automation, campaign sequencing, and payment link integration.
*   Advanced proficiency in Canva with the ability to design on-brand, visually engaging digital assets, social graphics, and marketing materials.
*   Exceptional written and verbal communication in English with near-native fluency. Able to convey information clearly, professionally, and persuasively.
*   Highly organized with excellent time management skills. Comfortable managing multiple projects and deadlines with minimal supervision.
*   Strong attention to detail with a proactive, solution-oriented mindset. Takes ownership of tasks and follows through reliably.
*   Comfortable working independently and maintaining confidentiality when handling sensitive information.
*   Familiarity with Slack, Google Workspace (Docs, Sheets, Drive), and project management tools (e.g., Asana, Trello, ClickUp) is a plus.

  

Preferred Qualifications:

*   Experience working remotely with international teams.
*   Background in nonprofit, health education, or digital coaching environments.
*   Understanding of content marketing, social media management, or CRM reporting.

  

Working Hours & Terms:

*   Full-time position: 8 hours per day, 5 days a week (Monday to Friday)
*   Schedule: 9:00 AM – 5:00 PM CST (Central Standard Time)
*   Weekends off/U.S. Holidays off
*   Requires a reliable internet connection and availability during overlapping hours with U.S. teams.

Marketing strategies

Project management

Operations

Support

Digital

Email campaigns

Communication Skills

Marketing operations

Automation

Payment systems

Website content

Graphics

Canva

Digital marketing

Brand guidelines

Time management

Brand messaging

Visual design

Content marketing

Social media management

Project documentation

Kajabi

Go high level

Slack

Asana

Trello

Program & Marketing Operations Coordinator