Executive Assistant - Poland Operations

🚀 Executive Assistant - Poland Operations

Location: Remote

Contract Type: Hourly / Contractor (B2B)

Hours: ~10–20 hours/month

Requirement: Fluent in English and Polish

🧠 About Mozaiq

Hey, we’re Mozaiq, a fast-growing team with roots in the US and Europe. We specialize in building amazing and incredible global teams that work cohesively together to provide support for some of the most sophisticated marketing organizations, typically in the tech industry. By joining our team, you’ll become part of an exceptional group of professionals, have the opportunity for professional growth, and play a key role in creating incredible things.

🔍 About the Role

We’re hiring an English & Polish-speaking Executive Assistant to support our leadership and operations team across scheduling, travel coordination, and vendor management in Poland. This is an hourly contractor role ideal for someone who thrives in a fast-moving environment and has prior experience supporting U.S.-based startups or remote-first tech companies.

You’ll be the glue that keeps our internal logistics together, from booking company travel to handling Polish admin tasks and liaising with local vendors.

🛠️ Responsibilities

• Support the leadership team with calendar management, scheduling, and follow-ups
• Book flights, accommodation, and manage travel logistics for team offsites and business trips
• Liaise with Polish service providers (insurance, compliance, payroll, legal, etc.)
• Coordinate logistics for team events, virtual meetings, and internal projects
• Maintain organized records, contact lists, and shared documentation

✅ You’re a Great Fit If You:

• Speak Polish and English fluently
• Have 2–5+ years of experience as an Executive Assistant, Operations Coordinator, or similar
• Have worked with U.S.-based startups or remote teams and understand how they operate
• Are detail-oriented, organized, and thrive on getting things done without hand-holding
• Can balance shifting priorities and communicate clearly across time zones

💼 What We Offer:

• Flexible, hourly contractor role (~10–20 hours/month)
• Fully remote setup
• A chance to help shape how a high-performing global team operates