Million Marker is an early-stage startup based in Berkeley, CA, that provides mail-in urine tests to help people learn about their exposure to environmental toxicants. We particularly target preconception couples, but we also hope to educate everyone about the health impact of these exposures and inspire a healthier environment for all. We are seeking a highly organized and detail-oriented Executive Assistant to support our dynamic team. This role is crucial for maintaining smooth operations, ensuring efficient project management, and contributing to the company's growth and success.
As an Executive Assistant, you'll be responsible for managing various aspects of our studies, businesses, and non-profit organization, from website maintenance and product research to project management and customer service. You'll work closely with our team of scientists, software engineers, communication experts, and business leaders, contributing to our mission of educating people about environmental toxicants and promoting healthier living. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced startup environment.
**This is a remote position with a flexible work schedule and competitive pay.
Responsibilities:**
- Manage and update the company websites, ensuring content is current, all links are functional, and all graphics are high quality.
- Assist in data input for product ingredients and maintain the database of recommended products.
- Research potential brands and products that align with the company's mission.
- Oversee project timelines, track deadlines for grants, and manage key milestones using
project management tools.
- Maintain and update various spreadsheets with time-sensitive information on a weekly
basis.
- Coordinate and schedule meetings, take detailed notes, and follow up with stakeholders
as needed.
- Respond to customer service emails in a timely and professional manner.
- Help strategize and implement a fundraising strategy for the non-profit arm of MM.
- Contribute to content creation by occasionally writing blogs, newsletters, social media
scripts, and FAQs.
- Organize and manage Google Drive files and folders for efficient document storage and
retrieval.
- Create and update documentation for processes and workflows to ensure consistency and efficiency across the team.
- Assist with and eventually lead coaching sessions for studies, answer participant questions, and report feedback about sessions to team members.
- Analyze data from various projects and prepare reports to present findings to the executive team, aiding in strategic decision-making.
- Interact with study participants recording product use and lifestyle habits.
- Keep track of communications with collaborators, customers, study participants,
vendors, and consultants, ensuring that all project timelines are maintained.
- Support team members with additional tasks and projects as needed.
Qualifications and Skills:
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office/Google Office suite (Excel/Sheets, Word/Docs,
PowerPoint/Slides).
- Experience with team collaboration software (Google Docs, Slack, Trello, Calendly, etc.).
- Strong attention to detail and ability to multitask in a deadline-driven environment.
- Can work on and make progress with multiple long-term projects simultaneously.
- Self-starter, free-thinker capable of working independently and as part of a team.
- Ability to adapt and work under minimal supervision in a remote environment.
- Has a designated area where they can actively partake in meetings remotely and without
interruption.
- Reliable internet connection is essential; must be able to attend meetings, host coaching
sessions, and facilitate presentations.
- Knowledge of website management and basic coding (Shopify experience preferred).
- Excellent organizational and project management skills.
- An interest in reading, researching, and writing is preferred.
- Familiarity with social media platforms such as Instagram, Facebook, Youtube, Twitter,
Linkedin and Tiktok
- Basic knowledge of graphic design tools (e.g., Canva, Adobe Creative Suite) is a plus.
What you’ll find at Million Marker:
- Purpose: If you are inspired by and feel valued in doing important work, you belong on our team
- Challenge: We’re tackling an enormous public health problem and improving the lives of people who need us. We have big challenges ahead, but we have the drive to overcome them
- Respect: Your perspective and learned experiences will always be valued, whether in technical design discussions, product brainstorming, or in building a welcoming and supportive company culture
- Trust & Transparency: We’re building a culture of common purpose and empowered independent leadership, in all roles and at all levels. That means we’re going to show you the whole picture, include you in our planning and goal-setting, and support you in driving the right conversations and making the right decisions in order to achieve them